At the end of your studies or traineeship, please fill in the so-called departure form and e-mail it to your international administrative coordinator. In addition, please book a checkout meeting - invitations and booking instructions are usually e-mailed to you approx. a month before the end of your exchange at Oulu UAS.
At the checkout meeting with your international administrative coordinator, you will be able to get Oulu UAS' initial transcript of records, which gives also proof of the duration of your mobility at Oulu UAS. In case you need the Erasmus+ learning agreement (after the mobility) or other documents, such as a letter of confirmation for Erasmus+ etc. on the template of your home university, please indicate this to your international administrative coordinator before the checkout meeting. You will also receive a Letter of Confirmation on Oulu UAS' template.
Oulu UAS' initial transcript of records includes the course and project work assessment results according to Oulu UAS grading scale and ECTS conversion tables, and/or course progress information. If you are pursuing an Erasmus+ traineeship at Oulu UAS or a local company/organisation, you will usually also receive a traineeship certificate from your supervisor after completion of all traineeship tasks and once the assessment has been completed by the supervisor.
Kindly note that our teachers/supervisors have three (3) weeks (excluding holidays) for completing the assessment after the last course assignment has been handed in or after the last exam has been taken by the student/trainee. Our international administrative coordinators then have another five (5) weeks (excluding holidays) to issue the final transcript of records according to our Erasmus+ or bilateral exchange agreement, applying also to free mover exchanges.
Oulu UAS final transcript of records will be e-mailed to you and a representative of your home university, and it will be sent (1 original copy) along with Oulu UAS' letter of confirmation (1 original copy) by regular postal mail to the international office or another representative of your home university. Please mention the correct address in your departure form.
In case you have questions, please contact Oulu UAS' International Services (email@example.com) respectively your international administrative coordinator at Oulu UAS.
Certificates and transcripts are free of charge while you are an exchange student at Oulu UAS. The transcript of records issued at the end of your exchange period and stating all your study attainments is also free of charge. Additional copies of the final transcript, or transcripts issued due to e.g. misplacing the transcripts or certificates, are subject to the fees mentioned below (e.g. a transcript of records costs 10 EUR + delivery costs to abroad 10 EUR = 20 EUR).
A degree certificate with appendices 40 euros
A transcript of records 10 euros
For a student of Oulu UAS a Trascript of Records is free of charge. If the student needs more than three copies at a time, the fee is 1 EUR/Transcript of Records.
Complementary certificates or reference letters for working abroad 40 EUR and investigation and reports by the head of the degree programme 60 EUR/hour.
Delivery as a registered letter to Finland 6 euros and abroad 10 euros
Delivery as a registered cash on delivery letter to Finland 10 euros (not possible for international deliveries).
Taking an examination in Oulu UAS's examination event for students who are not students of Oulu University of Applied Sciences: 50 EUR
For a present student a transcript of records (one copy) is free of charge. If the student needs more than three copies at a time, the fee is 1 EUR/Transcript of Records.
A resigned student gets a resignation certificate with a free transcript of records. An original degree certificate is also free of charge to a graduating student.
The transcripts of records and the copies of the degree certificates can be picked up from the International Services offices of Oulu UAS, or they can be sent as a registered letter to your home address (or to the international office of your home university). Please agree on the mode of delivery with the International Services in advance. The receipt of payment should be sent as an e-mail attachment, or it can also be produced upon pick up, if copies or certificates are picked up in person. Cash payments are not accepted.
The Student or International Services of Oulu UAS certify for a true copy only degree certificates and transcripts of records which they have copied themselves. Copies are given only of degree certificates and transcripts of records which are awarded and issued by Oulu University of Applied Sciences.
Costs for copies of degree certificates, transcripts of records and potential handling and delivery fees are paid
It is obligatory to mention in the message field of the payment: Oamk 10208
Cash payments are not accepted.
(Rector of the University of Applied Sciences 2013. Decision 10.4.2015 § 32. Similar fees are also charged from degree students of Oulu University of Applied Sciences.)