Assessment Regulations

Alla olevaan lohkoon en pääse käsiksi. Se kaipaa säätämistä.

Content:

 

Rector's decision 29 June 2015 § 78

 

1 IMPLEMENTATION OF ASSESSMENT

Studies that lead to a Bachelor's degree at the University of Applied Sciences include: 1) basic and professional studies, 2) free-choice studies, 3) practical training that enhances furthering professional skills, and 4) a Bachelor's thesis. Studies that lead to a Master's degree at the University of Applied Sciences include: 1) advanced professional studies, 2) free-choice studies, and 3) a Master’s thesis. Vocational teacher training includes: 1) basic pedagogical studies, 2) professional pedagogical studies, 3) teaching practice, and 4) other courses. (Government Decree on Polytechnics 1129/2014, paragraph 2.) The rector confirms the objectives of the parts that are included in the degree and the vocational teacher training (Degree Regulations 16 March 2015, rector of the University of Applied Sciences 2015).

The vice-rector confirms the assessment frameworks. The course descriptions include proficiency objectives and information regarding the applied assessment. The students will demonstrate their proficiency in accordance with the course description and the implementation plan that further defines the description.

The University of Applied Sciences has decided that, when studying for a degree or taking specialised studies, students may receive recognition for studies completed at another Finnish or foreign institution of higher education or other educational establishment and compensate for studies included in the degree requirements or specialised studies with other equivalent studies. The University of Applied Sciences has also decided that students may receive recognition for skills and competencies acknowledged in some other way and compensate for studies included in the degree requirements or specialised studies. (Act amending the Polytechnics Act 1173/2014, section 6, paragraph 37.2). A student on the open study path and in the School of Vocational Teacher Education may also propose the recognition of prior learning by study attainment or skills and competencies acknowledged in some other way on the above-mentioned principles. The vice-rector confirms the policy for the recognition and accreditation of learning outcomes (see RPL-Recognition of Prior Learning, or AHOT in Finnish).

Students have a right to receive feedback on their proficiency either orally or in writing. The assessment of proficiency measures the attainment of the learning outcomes determined for each course. The assessment is equal, reliable, instructive and encouraging.

An incomplete course or a part of it are completed and assessed according to the most current curriculum. If a course is not completed, the personal study plan (PSP, or HOPS in Finnish) must be updated accordingly, taking into account any completed parts of the course. Studies that fulfil the scope and learning outcomes set for a degree must also be sufficient for graduation.

Students taking Open University studies at a University of Applied Sciences must complete the study attainments required for a course by the end of the semester following the end of the course.

The license of the University of Applied Sciences determines the language of tuition and degree as Finnish or Swedish. The University of Applied Sciences may decide that some other language may be additionally used for tuition and degrees. (Polytechnics Act 932/2014, section 2, paragraph 8.3) The tuition and degree language of the Oulu University of Applied Sciences (Oulu UAS) is Finnish. The Finnish degree programmes may include courses or study modules carried out in English when it is suitable from the point of view of the study field and it supports the internationalisation of the student. Correspondingly, the English degree programmes may include courses or study modules in Finnish when they support the student's integration into the Finnish working life. The rector decides on the language proficiency required of the students, exemptions from language proficiency requirements and the maturity test. (Degree Regulations 16 March 2015, rector of the University of Applied Sciences 2015.) In the Finnish degree programmes the thesis is written in Finnish, and in the English degree programmes it is in English. Students who have completed their schooling in Finnish or Swedish shall write their maturity tests in the language of their schooling. For them, the language of the degree programme does not affect the language of the maturity test. Students who have completed their schooling abroad or in a language other than Finnish or Swedish shall write their maturity tests in English. If the student has grounds for any deviation from the above policy, the student must apply for a change to the language of the thesis or the maturity test. The decision will be made by the director of study affairs on the recommendation of the head of the degree programme. Otherwise, the director of study affairs, on the recommendation of the head of the degree programme, shall make any decisions regarding the student's right to use a language that is not a tuition language at the University of Applied Sciences to demonstrate their proficiency.

1.1 Assessment scales and their application

The grading of each course is numerical on a scale of 0–5:

  • fail (0)
  • satisfactory (1–2)
  • good (3–4)
  • excellent (5)

or verbal as either “pass” (P) or “fail” (F). At the minimum, “pass” is equal to the passable level of satisfactory (1).

A course can be assessed in several parts. The scope of each part has to amount to a minimum of one credit. However, only one grade is given for each course. The parts are assessed on the above-mentioned numerical or verbal scale. If parts of a course have been assessed using both scales, the assessment scale applied to the course is determined on the basis of the implementation plan. The implementation plan also determines the weight of the different parts. The numerical grade of a course is the weighted average of the grades given for the parts, rounded off to the nearest whole number (e.g. 2.4 -> 2 and 2.5 -> 3). If there are several implementation plans for a course, they will all use the same assessment scale.

Example 1. The scope of the model course is 5 credits and the numerical scale of 0–5 is used. In the model course, the emphasis of the parts is determined by their scope.

Part I, 1 credit, “pass” -> to be ensured that a passed assessment exists but will not be taken into account when determining the numerical grade for the course
Part II, 1 credit, numerical scale 5 -> weight 1 cr / (1 cr + 3 cr)
Part III, 3 credit, numerical scale 2 -> weight 3 cr / (1 cr + 3 cr)

¼ × 5 + ¾ × 2 = 2.75 -> The grade given for the course is 3.

In the Diploma Supplement, the grades are recorded as follows:

  • 0 = Fail
  • 1 = Sufficient
  • 2 = Satisfactory
  • 3 = Good
  • 4 = Very good
  • 5 = Excellent
  • P = Pass

1.1.1      Foreign languages and second national language

Language skills mentioned in Government Degree on Polytechnic Studies 1129/2014, paragraph 7, will be assessed on a numerical scale of 0–5. The rector approves the language proficiency requirements in oral and written Swedish and the procedure for language studies.

The language proficiency in the second national language (Swedish) required in the civil service is assessed as either good or satisfactory (Government Decree on the Demonstration of Proficiency in the Finnish and Swedish Languages in Civil Service 481/2003, section 4, paragraphs 16–17). The excellent language proficiency referred to in the decree in question can only be demonstrated by successfully completing the maturity test in Swedish. The above-mentioned grade “good” corresponds to grades 4 and 5 on the numerical scale and the grade “satisfactory” to grades 1, 2 and 3. If the studies completed to demonstrate the proficiency in the second national language required in the civil service consist of more than one course and their joint grade requirements have not been specified or the weights of the courses have not been determined, the grade for the studies is the arithmetic average of the grades given for the courses. The average is rounded off to the nearest integer (e.g. 2.4 -> 2 and 2.5 -> 3).

1.1.2      Bachelor’s or Mater’s thesis and maturity test

The Bachelor's or Master's thesis is assessed on a numerical scale of 0–5 and the maturity test verbally as either “pass” (P) or “fail” (F). If the thesis consists of several courses, the verbal scale can be used for some of them. The instructions for the thesis and the maturity test, which include the assessment criteria, are confirmed by the vice-rector.

1.2 Assessment event

The term ‘assessment event’ refers to all supervised events which the student attends in order to complete the study requirements specified in both the course description and the implementation plan that further defines the description. All students who have enrolled as present or have otherwise been accepted to the course are eligible to attend assessment events. Students must be prepared to prove their identity at the assessment event. Instructions regarding the equipment and material to be used at the assessment event are provided by the teacher responsible for the implementation of the course.

The notification of the time and place of the assessment event and the enrolment procedure is the responsibility of the teacher responsible for the implementation of the course or the head of the degree programme. If a student has enrolled for the assessment event and fails to show, the student will be considered to have attended the event. This will be entered in the student administration database with the letter E. The education department is responsible for the organisation of the assessment event and the fair treatment of students.

1.3 Announcement and registration of results

The results of the assessment of a course or part of a course are announced within three working weeks of the assessment event or the designated return date of the study assignment. If students do not submit their study assignments by their designated due date, the results of the assessment are announced and registered within six working weeks. If the results of the assessment cannot be announced for a valid reason by the designated time, this, together with the new announcement date, will be announced before the time limit expires. Students may inform the Student Services if they have not received the assessment or been informed of the new announcement date by the designated time. The procedure for announcing the results of the assessment  takes into consideration the Act on the Openness of Government Activities (621/1999, section 6, paragraph 24).

A student has the right to obtain information about the application of assessment criteria to his or her study attainment (Polytechnics Act 932/2014, section 6, paragraph 37.1). The teacher responsible for the implementation of the course or the head of the degree programme will provide notification of the procedure. The student must have the opportunity to review the written or otherwise recorded assessed study attainment. They must be retained for at least six months after the results have been published. (Polytechnics Act 932/2014, section 6, paragraph 37.1)

The assessor will record the data regarding every student's completed courses and parts of courses in the student administration database. The data to be entered into the database are: name of the course/part of a course, the scope, the grade, the date of completion, for recognised studies also the original date of completion, and the name of the assessor.

If the course consists of several parts, their combined scope must correspond to the total scope of the course. The data will be entered for each partial completion of a course. The teacher responsible for the implementation of the course is responsible for the total grade for the course.

When granting the degree, studies completed or recognised at Oulu University of Applied Sciences will not be removed from the student administration database.

1.4 Improvement of grades and rectification of assessment

If the student fails a course, he or she has the right to attempt to improve the grade. If the student fails to improve the grade in two attempts or fails to attend an assessment event for which he or she has enrolled, the teacher responsible for the implementation of the course or the head of the degree programme will determine what kind of guidance will be given to the student, how he or she can display proficiency and how many additional attempts the student will be granted to improve the grade. The student has the right to attempt to improve a passed grade once during the two following semesters. The best grade will remain on the student's record.

A student who is not satisfied with the assessment of his or her study attainment or the recognition of studies completed elsewhere or skills and competencies acknowledged in some other way may request rectification either verbally or in writing from the teacher who has carried out the assessment or from the person who made the decision regarding recognition of the studies or skills and competencies. The request for rectification of study attainment assessment must be made within 14 days of the date when the student received the results of the assessment and was informed of the application of the assessment principles to the case. The request for rectification regarding recognition of studies or skills and competencies must be made within 14 days of receiving the notification of the decision. A student who is not satisfied with the above-mentioned decision can submit a written rectification request to the Degree Board of Examiners of the University of Applied Sciences within 14 days of receiving the notification of the decision. (See Act Amending the Polytechnics Act 257/2015, section 9, paragraph 57.3 and Rules of procedure 16 March 2015.) The activity of the Degree Board of Examiners is governed by regulations (Board of the University of Applied Sciences 2015).

2 Cheating

Cheating refers to the use of dishonest means or acts to complete one's studies, i.e. an attempt to mislead an assessor or decision-maker by, for example, cheating in an examination, copying another student's study assignment, attending an examination in place of another student or plagiarism. Plagiarism is an unethical and/or criminal act used to violate good scientific practice. Plagiarism refers to, for example, the copying of the ideas, thoughts, writings or inventions of another person without giving due credit to the original source and/or presenting them as one's own. Cheating in all its forms is forbidden at all stages of studies and in all courses.

I Procedure when a student is suspected of cheating

  • The person who has raised the suspicion (e.g. a teacher or another student) submits the matter to the head of student services. An orally submitted suspicion is registered.
  • The head of student services initiates an investigation within two weeks and arranges the student/students in question an opportunity to be heard on the matter with a written reply and orally at the hearing. Those who assisted with the cheating, the teacher of the course in question or the teacher responsible for the implementation of the course in question, the head of the degree programme and the person who raised the suspicion are also invited to the hearing. The invitation is sent two weeks before the hearing. If the personnel or the student invite experts or assistants, they must inform the head of student services of this in advance.
  • The hearing will handle the written suspicion of cheating and the student's written reply and the participants of the meeting will be heard orally. In the hearing, the personnel will decide whether the suspicion is unfounded, proven or if the process will continue in a new hearing event after further investigation. The decision can be made if the head of student services and the teacher are present. The absence of other persons who had been invited or the student failing to deliver a written reply do not hinder making a decision. The decision is based on the assessment procedure of study attainments and the material related to the suspected cheating. A student failing to submit a written reply and not attending the hearing event will be considered admission of cheating. Before making the decision, the personnel can discuss the matter between themselves. If the personnel are not unanimous in their decision, the decision will be made as a majority decision, or in the event of a tie, in accordance with the decision of the head of student services. A memorandum of the hearing/hearings will be prepared and archived in accordance with the instructions by the archives services.

II Unfounded suspicion

  • If the suspicion is found to be unfounded, the head of student services decides to terminate the procedure. All concerned parties will be notified of the decision.

III Consequences of substantiated cheating

  • The suspect admits to cheating or the matter has otherwise been established.
  • If a student has been found guilty of cheating or has deliberately assisted with cheating, the head of the degree programme will declare the course or part of a course in question null and void. If the cheating concerned a written learning assignment, the student will have to complete a new one on a different topic.
  • The student has the right to request rectification of the above-mentioned decision from the Degree Board of Examiners.
  • The head of student services refers the matter to the director of education and RDI. The director of education and RDI takes into account the seriousness of the cheating, its possible recurrence and/or the degree of indifference on the part of the student, and on the basis of these decides whether to present the matter to the rector or not. The director of education and RDI will hear the student before presenting the matter to the rector.

IV Disciplinary action

  • Before the matter is resolved, the act or neglect that has caused the disciplinary action must be specified, the necessary account of the matter must be prepared and the student in question must be granted an opportunity to be heard on the matter (Polytechnics Act 932/2014, section 6, paragraph 39.2).
  • The rector can give the student a written warning if he or she acts deceitfully (Polytechnics Act 932/2014, section 6, paragraphs 38.1 and 39.2).
  • If the act or neglect is serious or if the student continues to behave in an inappropriate manner after receiving a written warning, the Board of the University of Applied Sciences can expel him or her from the University of Applied Sciences for a specified period, one year at most (Polytechnics Act 932/2014, section 6, paragraphs 38.2 and 39.2).

A student can apply for a revision of a decision to give him or her a written warning or expel him or her for a specified period by appealing to the administrative court in whose judicial district the main office of the University of Applied Sciences is located, in accordance with the Administrative Judicial Procedure Act, unless otherwise stipulated elsewhere in legislation. The appeal must be handled as urgent. (Polytechnics Act 932/2014, section 9, paragraphs 58.2, 3) A decision to expel a student for a specified period can be enforced regardless of an appeal against it, unless the administrative court otherwise decrees (Polytechnics Act 932/2014, section 9, paragraph 59). A ruling by the administrative court concerning disciplinary issues may not be appealed against (Polytechnics Act 932/2014, section 9, paragraph 60.3).

3 Other Directions

These assessment regulations will come into effect on 1 August 2015.

4 Sources

Polytechnics Act 932/2014, issued on 14 November 2014.
Board of the University of Applied Sciences 2015. Minutes 9 February 2015, paragraph 13.
Rector of the University of Applied Sciences 2015. Decision 30/2015, issued on 8 April 2015.
Rules of procedure 16 March 2015.
Act amending the Polytechnics Act 1173/2014, issued on 19 December 2014.
Act amending the Polytechnics Act 257/2015, issued on 20 March 2015.
Act on the Openness of Government Activities 621/1999, issued on 21 May 1999.
Degree Regulations 16 March 2015.
Government Decree on Universities of Applied Sciences 1129/2014, issued on 18 December 2014.
Government Decree on Demonstrating Proficiency in Finnish and Swedish in Civil Service 481/2003, issued on 12 June 2003.