Study Guide


Studying at Oulu UAS »

Studies and Training Abroad

Enticed by Europe? Curious about Korea? Ready to take the world?

introkuva_en_versio.PNGAs a student at Oulu UAS, you have excellent opportunities to gain international experience and complete part of your degree at our international partner universities or companies abroad. Hundreds of Oulu UAS students head out to study and train all over the globe every year. Exchange can mean study- or training exchange abroad. Exchange may include either training or studies or even both (by certain rules).

The feedback and experiences from previous students confirm the fact that exchange opportunities are valuable ones and worth utilizing:

 

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You can read more exchange stories in the Oamk Fly Further - blog and the exchange destination database

You can also see and sense our students experiences by looking at some fabulous pics in Instagram by hashtag #oamkabroad 

  • Studying Abroad – Exchange Programmes and Opportunities

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    Oulu UAS offers exchange destinations based on exchange agreements and programmes. Usually the exchanges base on bilateral agreements between Oamk and foreign partner institutions or different exchange programmes.

    Erasmus+

    Oamk is a part of an Erasmus+ programme through which you can apply for study or training exchange to another EU- or EEA-country. Erasmus+ exchange means studying in Oamk’s partner institution. Erasmus+ entitles you 12 months in each education level of studying or training or both in the member countries mentioned above.

     

    University of the Arctic north2north - programme

    Through this programme, you can apply for study exchange in Northern areas (Nordic countries, Russia, Canada and USA/Alaska). The programme is very specific and it also has an own application deadline, so please read through the programme pages:

    https://education.uarctic.org/mobility/about-north2north/

     

    Bilateral agreement outside Europe  

    This means cooperation between Oamk and higher education institutions outside Europe. Oamk has these institutions for example in Korea, China, and Japan.

    You can find more information on the institutions from the destination database. In case you get to study into these partner institutions, you don’t have to pay the tuition fee.

     

    Freemover i.e. self-acquired study exchange  

    You can also arrange your own exchange to an institution which is not Oamk’s partner school or participate in some exchange programme subject to a charge, such as Asia Exchange. These are called freemover exchanges. These also include other Finnish higher education institutions’ exchange programmes, which we promote in case they are offered.

     

    Double degrees

    Students in particular programmes can apply for double degree offered by one of our partner institutions. Please have a look at more information from the Double Degrees - section below. 

    Where to Start?

    Think about your motives for your exchange. Do you possible want to study in a different cultural environment? Have you thought about a Double Degree? Are you interested in studies from a special field or area, which Oamk doesn’t offer any courses? Are you passionate about Northern peripheries and cultures and want to deepen your knowledge on that? You must clarify to yourself, why and where you would like to go, because it helps you to map out your possibilities.

    Think also about the timing of your exchange together with your Head of the Degree programme or other person in charge. Please remember that the actual study time is accroding to the academic calendars of the host institutions. What you have to consider is whether you want to stay at the host country/institution for 1 semester or the whole academic year. You also have to bear in mind that the times vary according to the institutions: in some places for example there is no possibility to stay for the whole year.

    From the exchange destination portal you can see the destinations where you are able to apply. There is a video instructions how to use the portal in the ”Other materials” in case you need help in using the portal.

    At the same time, please have a careful look at the studies offered by the host institution, so that they would match the best to your degree. The best source to look at the studies are the www-pages of the host institutions. In the portal, you can find links directed to these pages (called Website for studies for Exchange Students).

    Plan your studies beforehand and with your Head of the Degree Programme.

    In case you apply to study to a foreign higher education institution, with which Oamk hasn’t got a student mobility agreement, you are applying as a Freemover.

    Here are some tips show to proceed in a Freemover exchange:

    • Find the contact information of the local international services by a search words such as international services/ international office/incoming exchange students.
    • When you inquire the exchange possibilities, please let the institution know that you are a degree student in Oulu University of Applied Sciences and that Oamk doesn’t have a mobility agreement with that institution, i.e. ask them do they accept Freemover - students.
    • If they do offer you a Freemover- possibility, please find out how and when you can apply, what are the costs/tuition fees of the studies etc. In some institutions Freemover -exchange is possible against a fee.
    • You have to discuss with your Head of the Degree programme also about the Freemover -exchange and get a recommendation to your plan from him/her.

    International Services will help you in practical matters in order to fulfill your dreams. When you plan your studies abroad, you get help from your Head of the Degree Programme.

    Preconditions for Study Exchange

    You can apply for study exchange when...

    (*) This means that you have discussed with your Head of the Degree Programme or other person in your study department responsible on exchange studies

    In a suitable study exchange the following requirements will be met:

    • The exchange lasts at least/minimum of three months (90 days), except the short-term exchanges. The duration will be calculated according to exact calendar days.
    • Every exchange requires a recommendation from the department, even though you would have been abroad already

    -Partner institutions have their own academic calendars, which students need to follow. You cannot decide yourself the length of your exchange due to the academic calendars of the host institutions.

    -All the other requirements of the host institution are being met such as language requirements, minimum of 2 years of prior studies (Double Degrees) or such

  • Double Degrees

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    Oulu UAS has double degree agreements with international partner universities that allow the students of some degree programmes to complete another bachelor's degree in addition to their Oulu UAS bachelor's degree. All double degree programmes are taught in English.

     

    In a double degree programme, your first and second year of studies are at Oulu UAS and the third year you study in a partner university, returning to Oulu UAS to complete your degree. As you graduate after completing your studies (210–240 credits) you can have degrees and diplomas from both universities, depending on your degree programme.

     

    Oulu UAS offers the following double degree options:

     

    European Double Degree in Information Technology EDDIT, ICT Studies/Students

     

    Our ICT students can complete a double degree (the EDDIT Programme: European Double Degree in Information Technology) at one of our partner universities, either Hochschule Darmstadt in Germany or the Dublin Institute of Technology in Ireland.

    The students who go to Germany for their double degree will graduate from Oulu UAS as a Bachelor of Engineering and receive the German Bachelor of Science for the same studies. Those who studied in Ireland will graduate from Oulu UAS as a Bachelor of Engineering and receive the Irish Bachelor of Science, Ordinary Level for the same studies.

    You can find out more at EDDIT and from Susanna Kujanpää 

     

    ICT Double Degree, Business Information Systems/Students (TIK/BIT)

     

    Students in the information technology (TIK) and business information technology (BIT) degree programmes may apply for a double degree studies at Hochschule Neu-Ulm after two years of study. The programme's duration is one school year and 60 credits.

    The students who go to Neu-Ulm for their double degree will graduate from Oulu UAS as a Bachelor of Business Administration and receive the German Bachelor of Arts (B.A.) for the same studies.

     

    You can find out more at Double degree HNU and from Ilkka Mikkonen 

     

    Business Double Degree, Business Studies/Students (LIK/DIB) 

     

    Neu-Ulm

    Students in the business (LIK) and international business (DIB) degree programmes may undertake a double degree at Hochschule Neu-Ulm in Germany. The programme takes 18 months and the required minimum for the German studies is 75 credits. 

     

    Fontys

    Students in the Degree Programme in International Business (DIB) may undertake a double degree at Fontys UAS in the Netherlands. This Double Degree Programme is a 4-year programme of 240 ECTS credits in which students spend one year at the partner institution. For Oulu UAS students the programme consists of 210 ECTS credits required for the Bachelor degree in International Business at Oulu UAS in combination with the credits obtained from the Business Double Degree Programme (minimum 60 ECTS) during the 4th study year at Fontys UAS.

    Thus, the total minimum is 240 ECTS is required to be eligible for a Double Degree (Bachelor Degrees from Fontys UAS and Oulu UAS). The fourth study year (semesters 7 and 8; in total 60 ECTS) will be spent at Fontys UAS in accordance with a separate curriculum (to reach 240 ECTS – Bachelor Degree’s ECTS requirement at Fontys UAS).

    Application requirements regarding students from Oulu UAS: Minimum three academic years of undergraduate studies in the field of International Business or a minimum of 150 ECTS (or equivalent studies recognized by Oulu UAS) and an application interview.

    You can find out more about Business Double Degrees from Jyrki Holappa

     

    Double Degree in Mechanical Engineering, Mech.Eng Studies/Students

     

    Students in Mechanical Engineering may apply for a double degree studies at Hochschule Ulm after two years of study.

     

    The programme's duration is one school year and 60 credits. Autumn semester consists of studies at Hochschule Ulm and spring semester includes 100 days practical training in a german company or in a company abroad. 

     

    The students who complete the double degree year succesfully will graduate from Oulu UAS as a Bachelor of Engineering and receive the German  Bachelor of Engineering degree (BEng) in Industrial Engineering for the same studies.

    You can find out more from Elina Bergroth 

     

  • Short-term Studies and Summer Schools Abroad

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    The recommended duration is three months for study exchange and two months for practical training abroad. These are partly based on the requirements of various exchange programmes and also the fact that a period of several months is needed to provide the best and most diverse experience possible. 

    However, you may also apply for a grant for shorter periods with separate justification.

     

    Study trips

    If you or your study group is planning a week-long study trip, you may apply for a grant if you fulfil the following requirements:

      • The trip's duration must be five days at a minimum and include at least three programmed days related to or furthering your studies. Any non-study days are not considered eligible for support. 
      • Your teacher will apply for the grant by informing International services a list of the students participating in the trip, the timing, destination, the course to which this study trip is part of and the credits from it
      • The trip must have the approval of your department and it must accumulate credits. 

    If these criteria are met, the International Services give instructions on how to apply for the grant. Each case is reviewed separately considering the currently available funding. By and large, students going on study trips can be granted 150 euros/per student.

    During the trip, students are insured within Oamk’s insurance

     

    Short exchange periods

     

    Study exchanges and practical training shorter than the recommended minimum may also receive a grant, but special rules apply; for example, these can be justified if the student is employed full-time or would find longer periods challenging for family reasons. A shorter duration must always have separate justification from the student and the approval of their department. International Services decides whether the support is granted. 

     

    The minimum duration for a short study or training exchange is two weeks and the maximum is two months. The possible grants is €75/week, i.e. 10,71€ /day in this case. During the short exchange period, you are insured within Oamk’s insurance

     

    If you are planning a short-term exchange, please contact International Services for more information.

  • Exchange Possibilities in Oamk Master’s Programmes

    Students in Master’s programmes have equal possibilities to apply for a study exchange than other degree students. There are few partner institutions, where Master’s level studies are offered within the mobility agreement. With those partner institutions, where Master’s studies are not separately agreed, must be contacted case by case and inquire the possibilities.

    For more information, please see the Application times and applying, study exchange – part. Read additionally the Preconditions for study exchange and the Study exchange destinations where you get a lot of useful information on the general principles and requirements of study exchange.

  • Study Exchange Destinations

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    Oulu UAS offers exchange destinations based on exchange agreements and programmes. You can find them categorised by study field and drawn on a map in the Oulu UAS exchange destination database for exchange students. There are video instructions also available, in case you need help in using the destination database. The instructions can be found under the ”Other material”, on the right column.

    The partner universities of Oulu UAS are mainly study destinations, but some universities do offer practical training opportunities (particularly in the field of social services and healthcare). The opportunities offered by our partner universities are described further in their database entries. 

     

    Freemover Studies/ Independent Arrangements                      

    You can arrange your own student exchange if you have something in mind that is not offered by Oulu UAS. For further information, please read the Application times and applying, study exchange - section.

     

    Grants and International Service support is also available for free mover exchange students. Your student exchange must still be approved by your department and result in studies that can be included in your degree. The requirements for the Freemover- study exchange are the same with any other regular study exchange, so please check them from the Preconditions for study exchange – section. Always contact your department and International Services well ahead of time if you are planning a free mover exchange.

     

     

  • Application Times and Applying, Study Exchange

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    Applying to all/any exchanges

     

    You must always use the Oulu UAS EXCHANGE APPLICATION PORTAL to submit your application.

     

    You log in to the portal using your Oulu UAS network credentials. The portal will show you the currently active online application form.

     

    An example:

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    You can fill in the application gradually by saving the form and continuing later.

     

    The portal will have detailed instructions for each application and the required appendices and attachments. Please note that the application must be supplemented with several appendices and takes careful preparation – it is not a good idea to apply on the last day.

     

     

  • Grants, Study Exchange

    Erasmus+ (European destinations)

    The host countries are divided into two categories and the grants are determined accordingly. 

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    Your grant amount is determined by the destination and the duration (in days) of your exchange. Only the time you need to be present at the receiving university is counted towards the duration considered for the grant.

    Please note that returning even a day early from your exchange will reduce your Erasmus+ grant. In case you want to prolong your stay, please read the section “Changes in the study or practical training exchange”.

    Please also note that in case you receive some other scholarship/grant for example from your host institution, which is larger or the same amount as Oamk's grant, then you will not receive the latter (i.e. Oamk's grant).

     

    Bilateral destinations outside Europe

    Grant is €1,200/exchange.

     

    North2north destinations

    In Finland, the north2north grant programme is managed by the Finnish National Agency for Education (EDUFI). Finnish students typically receive between €1,500 and €2,500 per student exchange, depending on the destination and duration.

    The N2N grants are €1,000 (3–5 months) and €1,500 (5–12 months). The student is also provided with a travel grant of €500 for nearby regions (Murmansk and the Nordic countries) and €1,000 for other regions.

     

    Freemover destinations

    If your destination is outside Europe, the grant is the same as for bilateral agreements – €1,200. If the university is located in a EU country, EEA country or Turkey, the grant is the same as in the Erasmus+ programme. You may only receive a grant for free mover student exchange if your studies are incorporated into your Oulu UAS degree.

     

    Short-term exchanges, study trips

    Study trips (which are included in a course) €150 per student.

    Short-term study exchanges (from two weeks to two months up till 3 months/87 days):

    Europe 75 €/week, i.e. 10,71€ /day (max 675 €/exchange) and outside Eurooe 100€/week, i.e. 14,29€ /day (max 900€/exchange).

     

    The grants will be paid only if the studies will be accredited to the degree.

     

    In the compulsory infos for outgoing students, you will get the instructions on how to apply for the grant. You can also have a look at the Orientation material for outgoing students on the right side of this page, under “Other material”.

     

  • Practical Training Abroad

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    You can head abroad for the training as a part of your degree, and you will be entitled to different international training grants depending on your training position and location. You can also do a traineeship when you are about to graduate (within the Rasmus+ programme), please see more from “Training for recent graduate”.

     

    As a rule, students must arrange their practical training abroad independently. Additionally, practical training opportunities are offered by some of the Oamk partner institutions and you can read more about it from the following section “Types of practical trainings abroad”.

    Where to Start?

    Students must arrange their practical training abroad independently. You can search the place from companies or organizations in your study field. Do ask, listen and find out which are good training places matching with your career plans. Think about in which companies have work tasks interesting you and also for which company or employer you would like to work for.

    It is recommended that you are prepared in the searching process with the following steps

    FIND:

    • Google is a great help. Find organisations which pass on training places. Please note that some of these organisations have a fee for their service.

    These are some of the organisations:

    Stage Malta

    Placement UK

    Spain Internship

    • There are open positions in Oiva, please have a look at there
    • Ask around from your training supervisor teacher where other students in your study field have been previously. They may also have suggestions about a suitable place.
    • Utilize the seminars and information sessions about work practices abroad
    • It does take time to find a placement, so please have patient, because the search phase is the most laborious

    APPLY:

    • Take the process as you would apply for a job, not only a placement. Contact politely the places of your interest, attach your CV, Transcript of Records, and a motivation letter in your inquiry email. With your motivation letter you can show your skills, enthusiasm, and knowhow.
    • Make a short, straight to the point applicaiton, which you can modify always according to the companies you are contacting. Avoid making a vague applications but try to really match your application with the company/position.
    • In case you are ready to do an unpaid traineeship, you can mention that you will get grants to support your traineeship. It might be in some cases easier to get a placement with no salary.

    Preconditions for Practical Training Abroad

    The general practical training instructions apply mainly also for practical training abroad.

    In addition, there are several other preconditions for the practical training abroad:

    (*) This means that you have discussed about your traineeship plans with your training supervisor or other person in your study department responsible on practical training

    (**) In self-acquired traineeships you have to have good enough language skills for working. Also the employer may have some language requirements which you have to meet.

    Practical training exchange can be

    • purely training OR
    • mainly training, which may include language studies and one maximum 3-5 credit course, which you need for your training

    In case you do more studies during your practical training, which are not directly related to your traineeship, the exchange is then a so called “combined exchange”, where the study exchange rules and regulations apply.

  • Types of Practical Trainings Abroad

    instakollaasi_6.JPG1. Training in partner institutions

    In some degree programmes (especially in social and health care) training can be executed in a placement organized by Oamk’s partner institution. These possibilities are however limited, and must be always separately agreed and planned, thus always contact international Services to find out about the possibilities before applying.

    For these traineeships, application is also limited, and runs at the same time than student exchange main application period 15.1 – 28.2.

    2. Self-acquired training within the Erasmus+ programme or outside Europe

    The most common way to get an internship is to find the place independently. Please have a look at the previous section ”Where to start”, where you will find help and tips in searching and applying.  

    In case you get a practical training place from European Union, EEA-countries or Turkey, you may then do your training within the Erasmus+ programme. If your training is outside Europe, then you are entitled to get Oamk’s own training grants.

    Self-acquired practical training is different than the placement organized by our partner institution. In the latter, the partner institution takes care of the assistance and service of the student, but in self-acquired training, the responsibility is with yourself and the company.

     

    3. Short-term training

    The minimum duration for a short training exchange is two weeks and the maximum is two months. The possible grant is €75/week, i.e. 10,71€ /day in this case. In addition to this, you will get a separate travelling grant: to Europe 225 euros and outside Europe 600 euros.

    If you are planning a short-term exchange, please contact International Services for more information.

     

    4. Training for recent graduate

     

    You may receive an Erasmus+ training grant for recent graduates from Oulu UAS after you graduate. The grant is comparable to the Erasmus+ practical training grant for students. 

    The Erasmus+ grant for recent graduates has the following requirements:

        • The training agreement has been prepared and signed before you graduate, and the training starts and ends within one year from your graduation.
        • The practical training may last a maximum of 12 months. If you have participated in an Erasmus study or training exchange as a student, those grants will be deducted from the maximum duration.
        • The practical training must last at least two months.
        • The grant may only be paid during a singular Erasmus+ period, which usually begins in June and ends in September the next year.   

    The training grant for recent graduates is primarily intended to further the employment of a student after their graduation, so practical training in fields other than the one you are graduating in is also eligible.

  • Application Times and Applying, Practical Training Abroad

    There is a ground rule that if you apply the training place independently, the application time is ongoing. In case you apply for the partner university organised training, the application time is the same with the main exchange study application time 15.1 – 28.2.

    For training places, you must register by fillinf out the application form in the exchange application portal. 

  • Grants, Practical Training

    The host countries are divided into two categories and the grants are determined accrodingly. 

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    Your grant amount is determined by the destination and the duration (in days) of your exchange. Only the time you need to be present at the receiving university is counted towards the duration considered for the grant. The minimum duration for Erasmus+ training is 60 days (calendar days).

    Please note that returning even a day early from your exchange will reduce your Erasmus+ grant. In case you want to prolong your stay, please read the section “Changes in the study or practical training exchange”.

    There are written instructions on how to apply for the grant on the “Other material” – section.

     

    Destinations outside Europe

    Travelling grant 1200€ and a training grant 300€/month.

     

    Short-term training

    from 2 weeks to less than 2 months:

    Europe 75 €/week and travelling grant 225€. Outside Europe 75€/week and travelling grant 600€.

  • Insurance and Safety

    You already have a valid travel insurance policy as a student of Oulu UAS, a benefit with monetary value. You have a standing insurance policy with Op Vakuutus Oy that also covers your exchange period.

    You can find the details of the policy in the Counselling and Student Services, Insurance section. Please study the information carefully and consider if you need additional insurances for your trip.

    Good insurance is part of the travel safety. We have collected a list to pay attention to in terms of travel safety in the To Do Lists for the Exchange section.

  • Changes in Study or Training Abroad Period

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    You may extend your exchange if you have enough suitable studies for the second term/period. In this case, please do contact your Head of the Degree Programme or another person responsible on your exchange studies or traineeship and also your host organization/institution in order to get their permission and acceptance for the extension.

     

    The changes may effect on the grant in case the exchange will extend for more than 14 days thus requiring a new Erasmus+ grant agreement.

     

    When your extension is being approved by both home and host insitution, do the following documents:

     

    Erasmus+ programme

      • Grant agreement for studies and/or traineeship
      • Erasmus+ Learning Agreement for studies, During mobility if there are changes for the original LA
      • Erasmus+ Learning agreement for Training, if the work tasks change from the original plan

     

    Other exchanges

      • Learning Agreement in case there are changes to the original
      • Training Agreement (fixed duration) in case the work tasks will change from the original plan

     

    Do contact the International Services in the case if your duration of the exchange period will change.

  • Credit Recognition, Studies and Training Abroad

    Crediting means the approval of your competence

    as part of your degree, study module or course

    as compulsory or optional studies.

     

    All studies you complete during your student exchange will be fully credited as part of your degree, if they have been appropriately agreed upon and planned with the head of your degree programme in advance.

     

    Crediting may take the form of substitution, where foreign credit is substituted for a domestic course or module with similar content. Credits may also be incorporated by adding optional studies to your degree.

     

    The crediting of exchange studies must be agreed upon beforehand between you, the head of your degree programme and the receiving university. The plan will form a Learning Agreement that you three will sign. By section 32 of the rector's decision on 8 February 2012, credit is primarily allocated in compulsory studies and then optional studies.

     

    Once you have completed your student exchange and you receive your Transcript of Records from the host university, apply for crediting without delay according to the HOT (Accreditation of learning) -instructions https://it.oamk.fi/7603?lang=en

    You need to attach your foreign Transcript of Records to it and also the Learning Agreement – parts (Before Mobility in Erasmus+ or the original Learning agreement + also in case of changes, During Mobility or Changes – page. Within the Erasmus+ programme also After Mobility, in case you have completed some courses which will not be shown in your official Transcript of Records).  

    More information also from www.oamk.fi/opinto-opas/en/studying-at-oulu-uas/knowledge-assessment#Accreditation-of-Learning

     

    The ECTS grading system is used for crediting. You will receive the same grade for your domestic record as you did for your foreign record (see the conversion table).

    Most grades from European universities have an ECTS equivalent. If a course or module was graded using a system that is not compatible with the Oulu UAS or ECTS system, it will be graded as a Pass. You may find a non-ECTS country and destination-specific credit conversion examples in the document menu on the right.

     

    Crediting Practical Training

    Each campus and department have its own policies regarding practical training. Please consult the supervisor approving your practical training about guidance during your stay abroad.

     

    All practical training completed abroad will be added to your record. The credit for the practical training will be agreed upon in advance as you sign the training agreement. In addition to completing your mandatory training, practical training abroad may be credited as part of your final project, project/vocational studies, optional studies, etc.

     

    For approval of the practical training, you will need a certificate of training signed by your employer stating

    • the time of your training
    • the duties of the practical training in brief

    Erasmus+ training requires the programme's own traineeship certificate. For other practical training, the reference may be the employer's own document that includes the necessary information, or you may use the Oulu UAS English training certificate template. The forms are linked in the menu on the right.

  • To-Do Lists for Exchange

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    There are many things you must remember when going on an exchange. The following checklists have been prepared to help you make the necessary preparations. We aim to ensure together that your exchange is as successful and rewarding as possible.

    Applying to Your Destination and Planning Your Studies

    The application process is two-phased:

    1. First you apply in the Oamk's INTERNAL application process through the application portal (maximum for 3 destinations/institutions).

    The International Services will contact you about the results of the internal application process, and you can also see the status of application in the application portal. Approval means that your study department supports your student exchange.

    2. Then you will submit an application to your host university. Final approval of the student exchange requires approval from the host university.

    PLEASE NOTE: The following instructions mainly apply to our partner universities and their study and training opportunities that they offer. Independently arranged practical training is generally arranged by directly contacting employers.


    Every university has their own application process. You will be nominated by the International Services to the partner institution and then you will receive further instructions on how to apply from International Services or directly from the host university. Follow these instructions.The application processes differ and various documentation is required.

    PLEASE NOTE: You may not need every single one of the following documents. Check carefully which documents are required by your host university.

    These are EXAMPLES of what the required documents might be.

    - Motivation letter

    The motivation letter is intended to clarify who you are, what your skills are, how you expect the exchange to benefit your studies, professional competence and yourself.

    - Transcript of records and Study Certificate

    Make sure to acquire the transcript from Student Services and mention that it is for an exchange. You may also order your Transcript and Study Certificate through the easy e-Services www.oamk.fi/ekampus-2017/en/ecounselling

    - Certificate of language skills

    If you have graded studies at Oamk in the language used at your destination, e.g. English, you can get your certificate of language skills from International Services upon request. Otherwise you will need a separate certificate of language skills from your language teacher.

    - Certificate of exchange student status

    Request from International Services.

    - A copy of your passport or identity card

    If your passport has expired, you may send a copy of the expired passport if you provide a date for acquiring your new valid passport. You must apply for your new passport well ahead of time.

    - Insurance certificate

    You can get your insurance certificate for the Oulu UAS travel insurance from International Services or the insurance contact person at your campus.

    - Curriculum vitae

    You can find instructions for preparing your CV on the Europass website, among others.

    - Medical/health certificate

    You can acquire a health certificate from your personal physician or from student healthcare services.

    - Skill demonstration (mostly for Arts)

    An individual skill demonstration may be requested from students of dance, music and sometimes communications. Their content is specified in the application information for each destination, and today electronic portfolios and Youtube videos and the like are also accepted.

    PLANNING YOUR STUDIES/TRAINEESHIP ABROAD - Learning agreement

    Together with the head of your degree programme or the person is charge of training matters, prepare your learning agreement or training plan - documents which are always required for the application. The documents are linked in the menu on the right.

    Often the partner institutions require their own version of the Learning Agreements, and in those cases, where they include exactly the same information than in the Erasmus+ Learning Agreement, those versions are acceptable. This is the list of the things which MUST be in the Learning Agreement (only in the Erasmus+ exchanges):

    • your personal information
    • information about the host institution
    • time of the exchange
    • studies planned during the exchange
    • preliminary accreditation plan from your head of the degree programme (in the Erasmus+ Learning agreement, this is ”Table B”)
    • 3 singatures: yours, the one from the host institution and the one from your home institution (head of the degree programme)

    Please take note of the required minimum credit when you prepare your study or training plan: 5 credits when studying abroad, 3 credits in training/minimum.

    All studies and training completed abroad will be credited in full for your studies at Oamk. You must discuss with the head of your degree programme whether your student exchange can substitute for compulsory studies or if it will be credited as optional studies. As a rule, student exchange should further your compulsory studies as much as possible.

    Non-European destinations, as well as some European destinations, use their own credit systems. Please take this into account in your plans and find out how the credit from your destination is converted into ECTS credit. For help, have a look at the credit conversion document linked in the menu on the right.If you study and train abroad simultaneously, the exchange period will in most cases be considered study exchange. You may complete language studies and maximum 3-5 ECTS other studies presuming that the studies in question are considered to be an essential support your training.

    Before You Leave

    General info:

    • Prepare to live in a new culture. No culture is worse than any other – just different. More information on how to adjust to a new culture is available online; try searching for "culture shock" or "cultural adaptation".
    • Be prepared to use the local language and study it in advance.
    • Think in advance what you know and would like to tell others about Finland, Oulu and Oulu UAS. Out in the world, you represent your home country, Oulu and Oulu UAS. Excellent information on Finland, Finns and the Finnish culture can be found on the This is Finland website. Information about Oulu can be found on the Oulu travel information website and Oulu UAS has a presentation page and dedicated exchange pages available for use.
    • Pack presents! You may well come across situations where a small present from Finland would be nice or even necessary.

    Housing and Kela aid

    • Find accommodation at your destination. Your future host university will often arrange for housing or help you find some based on your application. Carefully read the terms of tenancy, as they will vary by country. Always make written agreements on everything related to housing.
    • Take care of your housing-related matters in Oulu, such as clearing out or letting your apartment, amending your electricity contract, notifying the authorities of your change of address, etc. You can also sublet your apartment with the permission of your lessor and find an apartment abroad with the HousingAnywhere service.
    • Send a notification of changes (OTm in Finnish or OT 15e in English) in Kela's online portal to receive both your study grant and housing supplement abroad. Any retroactive aid can only be issued from the start of the month it was applied for.

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    Grant application

    • Once your student exchange has been confirmed, you must apply for the grant. Grants are paid in two instalments of 80% and 20% of the grant's total sum; the first instalment of 80% is paid approximately one month before you begin your student exchange.

    The amounts are listed in the Exchange grants section.

    Explore additional funding. You can see if your local paper is interested in paying you for writing articles from abroad, or if there is an association or other organisation that is willing to sponsor you. OSAKO also grants financial support for studies and practical training abroad with their own grant. Furthermore, there exist various foundations you can apply to for additional support.

    Required documents/tasks within the Erasmus+ exchange (study or traineeship)

    1. Complete the online OLS language assessment. You will be automatically invited by email at a time declared to you by International Services. If your grade is less than B1, you will be automatically invited to an optional online course that you should take.

    2. Apply the Erasmus+ grant

    Send the FULLY completed and signed Erasmus+ Learning Agreement for Studies (study exchange) or Erasmus+ Learning Agreement for Traineeship (practical training), Before Mobility - part to outgoing.students#oamk.fi (korvaa # -> @) with the exact dates of your exchange.

    The exchange start date should be the first day when you must be present at your destination (e.g. the first day of the term, orientation programme or language course). The exchange end date must be the last day your presence is required (e.g. the last day of the term or exam period).

    If you have children, you can also apply for additional Erasmus+ family aid.If you have a health-related condition (illness, disability, etc.) that will incur extra costs, you can apply for Erasmus+ special needs support.

    International Services will generate you a Grant Agreement based on the dates you inform (and according to your destination). You have to check the agreement and sign it in order to receive the grant.

    _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

    Required documents/tasks for non-Erasmus+ exchanges (studies and traineeship):

    1. Apply the grant

    Send the FULLY completed and signed Learning Agreement (study exchange) or Training Agreement (practical training) to outgoing.students#oamk.fi (korvaa # -> @) with the exact dates of your exchange.

    The grant is paid based on the dates you inform. The exchange start date should be the first day when you must be present at your destination (e.g. the first day of the term, orientation programme or language course). The exchange end date must be the last day your presence is required (e.g. the last day of the term or exam period).

    International Services will generate you a Grant Agreement based on the dates you inform (and according to your destination). You have to check the agreement and sign it in order to receive the grant.

    * * * * * * * * * * * * * * * * * * * * * * * * *

    Insurance and safety

    Secure your insurance coverage. Oamk has taken out an insurance policy that covers your studies and practical training abroad. More information about the insurance policy is available in the Insurance section. Please read the terms of the insurance carefully and consider what supplementary coverage may be required for your destination.

    Pick up your Oulu UAS insurance card from the insurance contact person on your campus before you depart for your student exchange. Your insurance is valid without the card, but it is a valuable tool abroad.

    Check the validity of your passport and get a new one if needed. Some countries require your passport to be valid for three to six months after your trip has ended, and at least until you return home. Most EU countries allow travel with an ID card, but you should always bring your passport. For example, if you would like to travel outside your destination, your ID card may not be enough for travel to some countries.

    Keep copies of your passport and identification card, both paper and electronic (e.g. in your email account) for emergencies. This will make things easier for you if you lose the original documents.

    Apply for a visa or residence permit at the embassy of your host country if this is their national requirement. EU countries always require the permit for a residence lasting more than three months. In this case, the permit is applied for when you arrive. Please note that different countries have different visa application practices, and the waiting times may be extensive.

    Find out what the work permit process is for your destination if you will be employed or are undertaking practical training. EU citizens enjoy the freedom of free movement of workers, meaning that they will not need a separate work permit in other EU countries.

    If you are an EU citizen, order your European Health Insurance Card from Kela. The card will take about two weeks to arrive. The European Health Insurance Card (EHIC) allows you access to the necessary care in all EU and EEA countries, as well as Switzerland. The card is free and you can apply for it on Kela's website.

    Find out if vaccinations or other medical precautions are required for your destination and make the necessary arrangements with student healthcare services. For more information, see the traveller health guide, Matkailijan terveysopas (in Finnish), prepared by the Finnish National Institute for Health and Welfare (THL).

    If you have a medical condition or need permanent medication, please consult your attending physician before leaving. Find out how the treatment of your medical condition and issues relating to your medication will be arranged at the destination. Also, check how much of the costs incurred by your underlying illness are covered by the Oulu UAS insurance policy. When the condition is known or pre-existing, the insurance policy may not always cover the related expenses.

    Be prepared for challenges. Although an exchange period is rewarding, adapting to a new culture, a foreign environment and a new language may take its toll at times. Please remember that if you are suffering or have suffered from psychiatric issues, you should exercise due consideration and discuss with a professional and the student healthcare services about your ability to undertake an exchange and the related challenges.

    Get to know the safety concerns and security situation at your destination. For information on foreign countries, study the travel advisories of your host country. If exceptional natural phenomena can be expected at your destination, please see the travel instructions regarding natural phenomena by the University of Helsinki Department of Geosciences and Geography.

    Register your travel with the Ministry of Foreign Affairs for the duration of your exchange. Official confirmation of your stay abroad is useful in case of risks and emergencies, and you will be able to receive instructions and information from the ministry.

    Pick up the Oulu UAS emergency contact information card, fill it out and carry it with you abroad. The so-called "ICE card" (In Case of Emergency) is available from International Services at your campus.

    Learn how you will be able to use your bank account abroad and acquire all necessary cards and identifiers from your bank. Make a note of all card numbers and card termination service phone numbers; save them in your email and on your phone so you can get to them quickly, if necessary.

    Contacting your host.Find out the name and contact information of your contact person and possible receiving party as well as your local address. Carry the information with you in your hand baggage so you can find your way even if your travel plans change.

    Arrival

    Sign up at the university's office for international affairs and ask them to fill out and sign the arrival section of the Certificate of Stay (link in the menu on the right). Scan the signed document and send it outgoing.students#oamk.fi (korvaa # -> @)

    Update your your local address in Peppi. For safety and security reasons, Oamk must have current contact information for students staying abroad.

    Sign your local rent agreement if you did not do so from Finland. Get firm confirmation of how your rental deposit will be treated, i.e. do you get it back or will it be held as the last month's rent. If you find faults or defects with your apartment, notify your lessor immediately. This will ensure that you do not have to pay for damage caused by someone else as you leave.

    Get the details of your study programme and make the necessary changes in your study or training plan. Remember to declare any changes within a month of your arrival and get approval from the head of your degree programme as instructed by International Services.

    Keep all notes, guides, etc. you receive for completed modules and bring them back with you when you return. These may be helpful in crediting the studies.

    Remember: you need a minimum of 5 ECTS credits/month for studies and a minimum of 3 ECTS credits/month for practical training.

    If this proves challenging, contact Oamk without delay. The situation and possible solutions can be reviewed with the head of your degree programme and International Services.

    Keep an eye on your Oamk email account. This is of vital importance, as you must sign up for attendance in the coming terms and sign up for studies according to the Oulu UAS schedule.

    If you face serious illness or are hospitalised, please notify your next of kin and also Oamk. This will allow us to stay up to date on your situation and see what we can do to support you. Oamk International Services has a 24/7 service number you can call at home and abroad: +358 206 110 299. Please note that this number is not an emergency number – any immediate emergency assistance must be requested using the national emergency number in your current country. Use the service number for cases where Oamk should receive immediate notice, such as a serious or life-threatening accident, injury, illness or other acute crisis. If the service number agent cannot answer you within 40 seconds, you will be directed to the answering machine. Always leave a message! Also give your phone number so that we may call you back.

    Stay in touch with your international coordinator during your student exchange. You are not alone. For example, you can send them a monthly digest of how you are doing. If you have met with difficulty during your stay, define them precisely and get to know your rights and responsibilities. Discuss the matters with the school's office for international affairs and notify Oulu UAS.

    Update your experience on Instagram, #oamkabroad. We also use Instagram to keep up with the world and publish student photos on the Oulu UAS Instagram feed.

    Return

    If your study exchange or practical training was with an Oamk partner university, request a completed Certificate of Stay (link in the menu on the right) that states the start and end dates of your exchange.

    The final grant amount will be calculated based on the certificate and full payment requires that the certificate is handed in – note the date you have declared as the final day when you applied for the grant. Should your actual date of departure differ from the date you have declared on your original application, and you have completed all the planned studies, request that the receiving university mark your certificate with the original date, if possible

    If you have completed freemover practical training, get a certificate of training that states the start and end dates, your duties and the amount of working hours completed. You can use the employer's document template or the Oulu UAS template (link in the menu on the right).

    Submit your final exchange report in MoveOn.

    Complete the Orientation to Student Exchange module in Moodle.

    Meet with your campus' international coordinator as soon as you return. This will allow you to wrap things up and clarify any remaining questions.

    Apply for the crediting of your foreign credit as soon as possible after you get your Transcript of records from the host institution. Your credit from studies and training is always approved by the head of your degree programme or the head of training. Instructions for the application are in the Credit recognition - section.

    Erasmus+ exchange students must also fill out the European Commission survey regarding their student exchange. You will receive an automatic invitation to the survey after your exchange; the message will have "Erasmus+ Participant Report" in the title. In addition, the Erasmus+ exchange students must complete the second part of the OLS test. You will also receive an automatic invitation to complete the test. Please note that in case you received C2 as a result from the first evaluation, you will not get the second test.

    Please note that to receive the second installment of your grant, all of the above must be completed within one month from your last day in exchange (studies or training).

    To clarify, this is not within one month of your return, but within one month from the date you had your last exchange day of studies, exams, etc. An electronic process is available if you cannot be present in person to handle these matters.

    Update your contact information in Peppi and return your insurance card to Student Services.

    Take your time getting over the shock of coming home and participate in return orientation. Your life and outlook in Finland may not be the same as they were before you left for your exchange. You can go through the same emotional roller coaster you faced when you adapted to the new culture at your destination. OSAKO and International Services hold a joint return orientation once every term. Please take advantage of the opportunity, as the return orientation is an excellent informal opportunity to meet other exchange students and share your experiences!

    Encourage your friends! Prepare to be potentially invited as a speaker to various events – your personal exchange experience makes you the best advocate for the benefits and experiences that student exchange has to offer.After your exchange you can keep up your international spirit and language skills by tutoring international students arriving in Oulu and participating in OSAKO's international activities.

Documents for the Outgoing Students

Prior to the exchange

Erasmus+ studies and training
rivityyppi Nimi
Kv/lähtevä opiskelijaErasmus+ Learning Agreement for Studiesfileicon[.doc] Erasmus+ Learning Agreement for Studies  (Erasmus+-opiskelun Learning Agreement/ LA for Erasmus+ studies)
Kv/harjoitteluvaihtoErasmus+ Learning Agreement for Traineeshipsfileicon[.doc] Erasmus+ Learning Agreement for Traineeships  (Erasmus+ -harjoittelun Learning Agreement)
Muu dokumenttiErasmus+ Student Exchange, Additional Support for a Student with Familyfileicon[.doc] Erasmus+ Student Exchange, Additional Support for a Student with Family  (Erasmus+ Additional Support for a Student with Family)
Bilateral and freemover study / short exchange
rivityyppi Nimi
Kv/lähtevä opiskelijaLearning Agreementfileicon[.doc] Learning Agreement  (Ei-Erasmus+ vaihtoihin/ For non Erasmus+ exchanges)
Kv-asiatTraining agreementfileicon[.doc] Training agreement  (Kahdenvälisiin sekä itsehankittuihin harjoitteluihin/ For bilateral and self-acquired training)
Bilateral and freemover training
rivityyppi Nimi
Kv-asiatTraining agreementfileicon[.doc] Training agreement  (Kahdenvälisiin sekä itsehankittuihin harjoitteluihin/ For bilateral and self-acquired training)

On arrival

Study exchange/ all types
rivityyppi Nimi
Kv/lähtevä opiskelijaCertificate of Stayfileicon[.doc] Certificate of Stay  (Todistus vaihdon kestosta / Proof of the exchange period)

After the exchange

Study exchange/ all types
rivityyppi Nimi
Kv/lähtevä opiskelijaCertificate of Stayfileicon[.doc] Certificate of Stay  (Todistus vaihdon kestosta / Proof of the exchange period)
Erasmus+ traineeships
rivityyppi Nimi
Kv/harjoitteluvaihtoErasmus+ Learning Agreement for Traineeshipsfileicon[.doc] Erasmus+ Learning Agreement for Traineeships  (Erasmus+ -harjoittelun Learning Agreement)
Bilateral and freemover training
rivityyppi Nimi
Kv/harjoitteluvaihtoHarjoittelutodistus/ Training Certificatefileicon[.doc] Harjoittelutodistus/ Training Certificate  (Kahdenväliset ja itsehankitut harjoittelut/ Freemover and bilateral training)
Exchange study recognition
Credit conversions

Other materials

Grant application instructions

Summer schools 

CTU - Summer School in Prague


Erasmus+ programme
rivityyppi Nimi
Muu dokumenttiErasmus Policy Statementfileicon[.pdf] Erasmus Policy Statement  (Oamkin Erasmus-politiikkalausunto/-strategia)
Muu dokumenttiOamkin Erasmus+ -peruskirjafileicon[.pdf] Oamkin Erasmus+ -peruskirja  (Oamkin oikeudet ja velvollisuudet, voimassa 2014 - 2020)
OhjeOpiskelijan Erasmus-peruskirjafileicon[.pdf] Opiskelijan Erasmus-peruskirja  (Erasmus-opiskelijan oikeudet ja velvollisuudet)

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Kansainväliset Palvelut / International Services

 
Katja Kurasto (Engineering, Health and Social Care, Natural Resources)
 
Piritta Nätynki (Business, ICT & Media and Performing Arts)
 
outgoing.students#oamk.fi (korvaa # -> @)
Administrator of the page: Sami Niemelä  |  Page updated: October 31st, 2019