Studying at Oulu UAS »

Knowledge Assessment

The development of students’ knowledge is assessed throughout the degree programme through knowledge areas common to all of Oulu UAS as well as areas specific to the degree programme in question.

Knowledge assessment is based on learning outcomes and assessment criteria set in the course description. Assessment methods support the goal-oriented skills development. In addition to the evaluation and feedback by the lecturer, self-assessment and peer-assessment are also used. In Oulu UAS the knowledge assessment and feedback given to students are both numerical and qualitative.

  • Exams

    Students who have a right to study and have enrolled as present students are entitled to take exams. Majority of the examinations, exams, are organized inside the study courses in a timetable provided by the teacher. If needed, you can ask for a possibility to participate to an exam with another student group. Also, you can prove your know-how with the help of the electronic examination system Exam or in a general examination event.

    The Electronic Examination System Exam

    Oulu University of Applied Sciences uses the electronic examination system Exam. The examination system provides a possibility for students’ flexible participation in an examination according to the opening hours of the examination rooms and to the timetables defined by the teachers. Please see general guide and student guide on Exam. There is also a video tutorial on YouTube!

     

    General Examination Event

    Business Administration, Media and Performing Arts, Natural Resources and Engineering are using electronic examination system Exam, not general examinations.

    Examination Dates / Health and Social Care, Oulu

    Autumn Semester 2017

    General examination dayLatest date of registering
    26.9.2017 at 15.00 – 18.0012.9.2017
    14.11.2017 at 15.00 – 18.0031.10.2017

    Spring Semester 2018

    General examination dayLatest date of registering
    20.2.2018 at 15.00 – 18.006.2.2018
    10.4.2018 at 15.00 – 18.0027.3.2018
    22.5.2018 at 15.00 – 18.008.5.2018

    Registering for General Examination

    Registering for a general examination is done by filling up a general examination envelope. The exam is not accessible without registering. The registration is binding. Late registrations are not accepted.

    Confirmation of Identity

    The identity of the participant in the general examination is checked from an identity card with a picture when the examination questions are given.

    Improvement of Grades and Behaviour in the Examination Event

    The principles of improving of grades and the general practices of the general examination events are written in the Assessment Procedure for Study Attainment.

    Collaboration with other participants is forbidden during the general examination event. The supervisor of the examination event has the right to order the sitting order of participants during the examination event. The breaking of the rules is a reason for removal from the examination class room, dismissal of the exam and the implementation of the process described in the Assessment Procedure of Study Attainments. In the worst case it is possible that the Board of the University of Applied Sciences can expel the student, who has been found guilty of a study deceit, for one year.

    Informing About the Exam Results

    The results of the general examinations are informed about at latest three weeks after the examination event in Asio.

    You may familiarize yourself with your assessed study attainment according to the way agreed with your teacher. The results are being stored 6 months after announcing the results. Look here for information about the appeal process of study attainment.

  • Accreditation of Learning

    Students can demonstrate their competence by successfully completing a course or by applying for accreditation of learning. Accreditation refers to the approval of learning as a part of the current degree, a study module or a course as compulsory or free-choice studies.

    Learning is primarily used to compensate for compulsory studies and after that for free-choice studies. Students may have acquired learning before or during their studies through studies completed elsewhere, work experience or recreational activities.

    Forms of accreditation include substitution and incorporation. Substitution requires contentual equivalence and in incorporation learning is included as part of a degree for example as optional or free-choice studies. (See figure 1.) Accredited learning is considered equal to learning acquired at Oulu UAS.

    Demonstration of Learning

    Figure 1. Demonstration of learning

    The student may apply for accreditation of learning at the beginning, during or at the final stage of his/her studies. For example at the final stage of their studies he/she has the opportunity to advance the completion of the degree with learning that hasn’t yet been accredited in the form of credits.

    The student is given guidance in the accreditation process by the study advisor, teacher tutor, head of the degree programme, teacher responsible for the option or the teacher of the course and consultation from the staff of the Study Affairs Office. The student starts the accreditation process and is responsible for the demonstration of his/her learning and the submission of the required information.

    The student assesses his/her learning acquired in different ways. He/she familiarizes him/herself with the learning objectives specified in the curriculum and analyses the connections between his/her learning and the learning outcomes. He/she also discusses with the teacher of the course or the head of the degree programme how he/she can to describe and demonstrate his/her learning, for example in one or more of the following ways

    • essay
    • examination (verbal or written)
    • exercise work/other learning assignment
    • presentation
    • working as an assistant teacher
    • expert lecturing
    • certificate
    • output (verbal or written)
    • learning portfolio/learning diary/language portfolio
    • demonstration of skill in a real or simulated situation
    • another way proposed by the student

    The student fills in the accreditation proposal in accordance with the practice followed at the school (in electronic personal study plans (eHOPS) or with a form). Please see below the instructions for the accreditation of international studies completed during degree studies.

    The student demonstrates his/her learning in a way agreed upon with the head of the degree programme/teacher of the course. The student can request that learning is credited towards course study modules, individual courses or parts of courses. The decision on accreditation and the recording of a successfully completed course or part of a course in the study attainment register is made within three weeks of the demonstration of learning. The student has the opportunity to request rectification on a negative accreditation decision from the Degree Board of Examiners.

    Decisions concerning the language proficiency required of students who have received their school education abroad or in some language other than Finnish or Swedish, and their maturity tests are made by the university of applied sciences (Decree 352/03 § 8 and 10, Amendments to Decree 497/04 § 8 and Decree 423/05 § 10).The language proficiency of such students and the language in which they are required to take the maturity test are decided by the rector. The university of applied sciences can for a special reason exempt a student from all or some of the prescribed language proficiency requirements (Decree 352/03 § 8). Decisions on exemptions from language proficiency requirements are made by the rector.

    In the accreditation of learning the policy definitions included in rector’s decision 8 February 2012 § 32 are taken into account.

    Accreditation of Studies Abroad

    Accreditation means approving the competence as part of the completed degree, study module or course as compulsory or free-choice studies. Forms of accreditation are compensating and including. In compensation the contents of the studies should be comparable to the approved curriculum and in including the competence is included to the degree as optional or free-choice studies.

    Student exchange is a planned part of student’s study path. Therefore the accreditation of studies abroad is done in advance between you, the head of your degree programme and the host university.

    According to the Rector’s decision § 32/8.2.2012 accreditation is primarily targeted to compulsory studies and after that to free-choice studies. The aim of accreditation is to support student’s study motivation and create a meaningful study path and promote advancement of studies.

    If the originally approved Learning Agreement changes during the studies, or the studies for a reason or another cannot be completed as planned, the changes to the Learning Agreement must be agreed without delay between the student, sending and host institution during the exchange. A good basic principle is that within a month from the start of the exchange the changes to the Learning Agreement should have been appropriately done and demonstrated.

    After the exchange period the student should present the accreditation of studies without delay, within one month of the end of the exchange. The student should fill in an application for accreditation of studies completed abroad and enclose a Transcript of Records from the host institution to the application.

    ECTS system is utilised in accreditation. A grade can be given also for the accredited studies and competence. A study module already assessed in a higher education institution will not be reassessed. If the grade of the study module equals with the Oulu UAS’s grading scale, the original grade will be stored in the study records. ECTS system can also be used for transferring the credits (see the table below).

    Grades given according to the ECTS system will be transformed into Oulu UAS grades according to the table below (usually at least European higher education institutions have defined conversion instructions between their own grading system and the ECTS grades).

    Host institution's gradeECTS gradeOulu UAS's grade
    X0/F/Fx/Fail0, Fail
    XE1
    XD2
    XC3
    XB4
    XA5
    [Pass]PassPass

    If the course has been assessed with a grading scale that is incompatible with Oulu UAS’s or ECTS grading scale, the courses will be recorded as passed.

    The Transcript of Recorse will be appended with footnotes defining in which institution the courses in question have been completed. The date of completion will be recorded according to the original date of completion.

  • Assessment Framework

    The development of students’ knowledge is assessed through Oulu UAS assessment frameworks and national skill level descriptions. Oulu UAS has developed assessment frameworks for the subject-specific knowledge and skills of a UAS Bachelor’s degree student as well as a Master’s degree student. Their objective is to recognise the development of student’s skills.

    The assessment frameworks include the criteria for evaluation. The assessment frameworks have been developed to ensure students’ equal treatment and to facilitate teacher’s work. Assessment framework can be used to evaluate not only theoretical knowledge but also skills and competence.

    Common assessment framework ensures graduate’s skill level for the professional life. Language skills are assessed using national skill level descriptions. Thesis is evaluated according to Oulu UAS guidelines.

    Bachelor’s Degree (UAS) Student

    The Bachelors Degree Programmes in universities of applied sciences are Higher Education studies strongly oriented towards the working life. Bachelors Degrees provide qualifications for such government offices and public service activities, which have a Higher Education degree or Bachelor’s Degree as qualification criteria.

    The studies leading to a Bachelor’s degree from university of applied sciences have an overall aim to provide students with (A2005/423):

    1. comprehensive practical basic knowledge and skills as well as the theoretical knowledge base to work as an expert in the specific sector in question
    2. prerequisites to monitor and promote the development of the specific sector
    3. capacity for continuous training
    4. sufficient communication and language skills; as well as
    5. capacity for international activities in the specific sector

    Assessment of Subject-Specific Competence

    The competence related to the subject-specific studies of students in universities of applied sciences is assessed using a skills assessment framework fileicon common to all degree programmes. The assessment framework is used in all degree programmes, and it is used as one element of quality assurance. Assessment framework defines the level of granting a degree, using the level 6 definition of European Higher Education Qualifications Framework fileicon and National Qualifications and Other Knowledge Framework fileicon. The objective of the assessment framework is to ensure each graduate has achieved at least the level of competence defined in the framework.

    The assessment framework facilitates the lecturer to plan the assessment of development and skills, evaluation of students’ knowledge, and supports the development of evaluation methods. The lecturer defines course specific assessment criteria using the assessment framework.

    The assessment framework enables students to perceive the complexity levels of competence as well as to facilitate self-assessment and planning for individual development of their skills. A common assessment framework aims to ensure students’ equal treatment in the assessment of competence.

    The assessment framework will be introduced for students starting in autumn 2011 and thereafter.

    Assessment of Language Skills

    Swedish

    The assessment of Swedish language skills applies nationwide proficiency level descriptions fileicon[.doc] and evaluation criteria.

    English

    The assessment of English language skills applies nationwide proficiency level descriptions (written fileicon[.doc] and oral fileicon[.doc] skills ) and evaluation criteria.

    Finnish as a Native Language

    Finnish as a native language course applies national competency and skill descriptions fileicon[.doc].

    Other Languages

    The assessment of other language skills apply the proficiency level description and related evaluation criteria of the European framework Global Scale fileicon[.doc].

    The Assessment of Practical Training

    Practical training, which improves the professional skills of the student, is assessed using the framework for Bachelors Degree Programme (UAS) Undergraduate skills assessment fileicon. In addition the professional growth assessment framework fileicon is utilised.

    Assessment of Bachelor’s Thesis

    The Bachelor’s thesis of a UAS undergraduate is assessed using the Oulu UAS Thesis assessment criteria fileicon.

    Assessment of Students’ Professional Growth

    University of Applied Sciences undergraduate students’ professional growth is assessed and supported using a professional growth framework fileicon. Student and a teacher tutor/study counsellor use the framework as a tool in the guidance conversations. Student assesses their own professional growth using the framework. Teacher/study counsellor directs and activates students’ individual growth in a step by step process. The students’ motivation, self-assessment skills and ability to take responsibility on own learning can be assessed based on the responses. If necessary, the student is directed to seek further guidance and support services. A personal study plan, PSP (or eHops in Finnish), is used by the student to prepare themselves for the guidance discussion (progress of studies, choices made, career plan). Following the guidance discussion the student updates their personal study plan and career plan.

    Oulu UAS common areas of expertise

    Oulu UAS common areas of expertise fileicon

    • Sustainable development
    • Internationality
    • Creativity, working life skills and entrepreneurship
    • Communication and interaction.

    The described expertise is the so-called degree attainment level. This means that each graduate must achieve the skill level set for the common areas of expertise in order to graduate. The achievement of the targets set for the common areas of expertise is assessed in the courses. The achievement of the set objectives for one particular area of expertise can be spread into courses in several different stages of studies.

    Master’s Degree (UAS) Student

    A Master’s degree (UAS) is designed for the needs of employers and development of the skills of personnel. The studies prepare one to acquire, process and apply research information in their own field of work, and develop it further. Master’s degrees give qualifications for public appointments where eligibility criteria include a Master’s level Higher Education degree from universities or universities of applied sciences. The general objective of UAS Master’s degree is to provide the student with (A 2005/423):

    1. broad and in-depth knowledge of the specific field of study as required to develop working life and the necessary theoretical knowledge on the specific field in order to be able to operate in demanding expert and management positions;
    2. in-depth view of the specific field of study, position in working life, and social significance as well as the ability to monitor and break down research information within the field and development of professional practices;
    3. capabilities for lifelong learning and continuous professional development;
    4. good communication and language skills required in working life; as well as capabilities required for international interaction and professional activities.

    The Assessment of Professional Knowledge and Skills

    The knowledge and skills related to the core studies of Master’s degree students in universities of applied sciences is assessed using a skills assessment framework fileicon common to all degree programmes. The assessment framework is used in all higher education Master’s degree programmes of universities of applied sciences, and it is used as one element of quality assurance. Assessment framework defines the level of granting a degree using the level 7 definition of European Higher Education Qualifications Framework fileicon and level 7 definition of National qualifications and other knowledge framework fileicon. The objective of the assessment framework is to ensure that each graduate has achieved at least the level of skills defined in the framework.

    The assessment framework facilitates the lecturer to plan the assessment of development and skills, evaluation of students’ knowledge, and supports the development of evaluation methods. The lecturer defines course specific assessment criteria using the assessment framework.

    The assessment framework facilitates the students’ self-assessment and planning for individual development of their skills. A common assessment framework aims to ensure students’ equal treatment in the assessment of competence.

    Assessment of Master’s Thesis

    The Master’s thesis in the university of applied sciences is assessed using the assessment criteria of Oulu UAS.

    Oulu UAS Common Areas of Expertise

    Oulu UAS common areas of expertise fileicon include

    • Sustainable development
    • Internationality
    • Creativity, working life skills and entrepreneurship
    • Communication and interaction.

    The described expertise is the so-called degree attainment level. This means that each graduate must achieve the skill level set for the common areas of expertise in order to graduate. The achievement of the targets set for the common areas of expertise is assessed in the courses. The achievement of the set objectives for one particular area of expertise can be spread into courses in several different stages of studies.

    Knowledge Assessment
    rivityyppi Nimi
    OhjeAssessment criteria for master's thesisfileicon[.doc] Assessment criteria for master's thesis
    OhjeAssessment framework for bachelor's degree studentsfileicon[.doc] Assessment framework for bachelor's degree students
    OhjeAssessment framework for master's degree studentsfileicon[.doc] Assessment framework for master's degree students
    OhjeCommon areas of expertise at Oulu University of Applied Sciencesfileicon[.doc] Common areas of expertise at Oulu University of Applied Sciences
    OhjeEnglish (oral skills)fileicon[.doc] English (oral skills)
    OhjeEnglish (written skills)fileicon[.doc] English (written skills)
    OhjeFinnish language skillsfileicon[.doc] Finnish language skills
    OhjeGlobal scalefileicon[.doc] Global scale
    OhjeProfessional growth assessmentfileicon[.doc] Professional growth assessment
    OhjeSkills assessment frameworkfileicon[.doc] Skills assessment framework
    OhjeSwedish (oral skills)fileicon[.doc] Swedish (oral skills)
    OhjeThesis assessment criteriafileicon[.doc] Thesis assessment criteria
  • Assessment Procedure

    1 Implementation of Assessment

    Studies that lead to a Bachelor's degree at the University of Applied Sciences include: 1) basic and professional studies, 2) free-choice studies, 3) practical training that enhances furthering professional skills, and 4) a Bachelor's thesis. Studies that lead to a Master's degree at the University of Applied Sciences include: 1) advanced professional studies, 2) free-choice studies, and 3) a Master’s thesis. Vocational teacher training includes: 1) basic pedagogical studies, 2) professional pedagogical studies, 3) teaching practice, and 4) other courses. (Government Decree on Polytechnics 1129/2014, paragraph 2.) The rector confirms the objectives of the parts that are included in the degree and the vocational teacher training (Degree Regulations 16 March 2015, rector of the University of Applied Sciences 2015).

    The vice-rector confirms the assessment frameworks. The course descriptions include proficiency objectives and information regarding the applied assessment. The students will demonstrate their proficiency in accordance with the course description and the implementation plan that further defines the description.

    The University of Applied Sciences has decided that, when studying for a degree or taking specialised studies, students may receive recognition for studies completed at another Finnish or foreign institution of higher education or other educational establishment and compensate for studies included in the degree requirements or specialised studies with other equivalent studies. The University of Applied Sciences has also decided that students may receive recognition for skills and competencies acknowledged in some other way and compensate for studies included in the degree requirements or specialised studies. (Act amending the Polytechnics Act 1173/2014, section 6, paragraph 37.2). A student on the open study path and in the School of Vocational Teacher Education may also propose the recognition of prior learning by study attainment or skills and competencies acknowledged in some other way on the above-mentioned principles. The vice-rector confirms the policy for the recognition and accreditation of learning outcomes (see RPL-Recognition of Prior Learning, or AHOT in Finnish).

    Students have a right to receive feedback on their proficiency either orally or in writing. The assessment of proficiency measures the attainment of the learning outcomes determined for each course. The assessment is equal, reliable, instructive and encouraging.

    An incomplete course or a part of it are completed and assessed according to the most current curriculum. If a course is not completed, the personal study plan (PSP, or HOPS in Finnish) must be updated accordingly, taking into account any completed parts of the course. Studies that fulfil the scope and learning outcomes set for a degree must also be sufficient for graduation.

    Students taking Open University studies at a University of Applied Sciences must complete the study attainments required for a course by the end of the semester following the end of the course.

    The license of the University of Applied Sciences determines the language of tuition and degree as Finnish or Swedish. The University of Applied Sciences may decide that some other language may be additionally used for tuition and degrees. (Polytechnics Act 932/2014, section 2, paragraph 8.3) The tuition and degree language of the Oulu University of Applied Sciences (Oulu UAS) is Finnish. The Finnish degree programmes may include courses or study modules carried out in English when it is suitable from the point of view of the study field and it supports the internationalisation of the student. Correspondingly, the English degree programmes may include courses or study modules in Finnish when they support the student's integration into the Finnish working life. The rector decides on the language proficiency required of the students, exemptions from language proficiency requirements and the maturity test. (Degree Regulations 16 March 2015, rector of the University of Applied Sciences 2015.) In the Finnish degree programmes the thesis is written in Finnish, and in the English degree programmes it is in English. Students who have completed their schooling in Finnish or Swedish shall write their maturity tests in the language of their schooling. For them, the language of the degree programme does not affect the language of the maturity test. Students who have completed their schooling abroad or in a language other than Finnish or Swedish shall write their maturity tests in English. If the student has grounds for any deviation from the above policy, the student must apply for a change to the language of the thesis or the maturity test. The decision will be made by the director of study affairs on the recommendation of the head of the degree programme. Otherwise, the director of study affairs, on the recommendation of the head of the degree programme, shall make any decisions regarding the student's right to use a language that is not a tuition language at the University of Applied Sciences to demonstrate their proficiency.

    1.1 Assessment scales and their application

    The grading of each course is numerical on a scale of 0–5:

    • fail (0)
    • satisfactory (1–2)
    • good (3–4)
    • excellent (5)

    or verbal as either “pass” (P) or “fail” (F). At the minimum, “pass” is equal to the passable level of satisfactory (1).

    A course can be assessed in several parts. The scope of each part has to amount to a minimum of one credit. However, only one grade is given for each course. The parts are assessed on the above-mentioned numerical or verbal scale. If parts of a course have been assessed using both scales, the assessment scale applied to the course is determined on the basis of the implementation plan. The implementation plan also determines the weight of the different parts. The numerical grade of a course is the weighted average of the grades given for the parts, rounded off to the nearest whole number (e.g. 2.4 -> 2 and 2.5 -> 3). If there are several implementation plans for a course, they will all use the same assessment scale.

    Example 1. The scope of the model course is 5 credits and the numerical scale of 0–5 is used. In the model course, the emphasis of the parts is determined by their scope.

    Part I, 1 credit, “pass” -> to be ensured that a passed assessment exists but will not be taken into account when determining the numerical grade for the course
    Part II, 1 credit, numerical scale 5 -> weight 1 cr / (1 cr + 3 cr)
    Part III, 3 credit, numerical scale 2 -> weight 3 cr / (1 cr + 3 cr)

    ¼ × 5 + ¾ × 2 = 2.75 -> The grade given for the course is 3.

    In the Diploma Supplement, the grades are recorded as follows:

    • 0 = Fail
    • 1 = Sufficient
    • 2 = Satisfactory
    • 3 = Good
    • 4 = Very good
    • 5 = Excellent
    • P = Pass

    1.1.1 Foreign languages and second national language

    Language skills mentioned in Government Degree on Polytechnic Studies 1129/2014, paragraph 7, will be assessed on a numerical scale of 0–5. The rector approves the language proficiency requirements in oral and written Swedish and the procedure for language studies.

    The language proficiency in the second national language (Swedish) required in the civil service is assessed as either good or satisfactory (Government Decree on the Demonstration of Proficiency in the Finnish and Swedish Languages in Civil Service 481/2003, section 4, paragraphs 16–17). The excellent language proficiency referred to in the decree in question can only be demonstrated by successfully completing the maturity test in Swedish. The above-mentioned grade “good” corresponds to grades 4 and 5 on the numerical scale and the grade “satisfactory” to grades 1, 2 and 3. If the studies completed to demonstrate the proficiency in the second national language required in the civil service consist of more than one course and their joint grade requirements have not been specified or the weights of the courses have not been determined, the grade for the studies is the arithmetic average of the grades given for the courses. The average is rounded off to the nearest integer (e.g. 2.4 -> 2 and 2.5 -> 3).

    1.1.2 Bachelor’s or Mater’s thesis and maturity test

    The Bachelor's or Master's thesis is assessed on a numerical scale of 0–5 and the maturity test verbally as either “pass” (P) or “fail” (F). If the thesis consists of several courses, the verbal scale can be used for some of them. The instructions for the thesis and the maturity test, which include the assessment criteria, are confirmed by the vice-rector.

    1.2 Assessment event

    The term ‘assessment event’ refers to all supervised events which the student attends in order to complete the study requirements specified in both the course description and the implementation plan that further defines the description. All students who have enrolled as present or have otherwise been accepted to the course are eligible to attend assessment events. Students must be prepared to prove their identity at the assessment event. Instructions regarding the equipment and material to be used at the assessment event are provided by the teacher responsible for the implementation of the course.

    The notification of the time and place of the assessment event and the enrolment procedure is the responsibility of the teacher responsible for the implementation of the course or the head of the degree programme. If a student has enrolled for the assessment event and fails to show, the student will be considered to have attended the event. This will be entered in the student administration database with the letter E. The education department is responsible for the organisation of the assessment event and the fair treatment of students.

    1.3 Announcement and registration of results

    The results of the assessment of a course or part of a course are announced within three working weeks of the assessment event or the designated return date of the study assignment. If students do not submit their study assignments by their designated due date, the results of the assessment are announced and registered within six working weeks. If the results of the assessment cannot be announced for a valid reason by the designated time, this, together with the new announcement date, will be announced before the time limit expires. Students may inform the Student Services if they have not received the assessment or been informed of the new announcement date by the designated time. The procedure for announcing the results of the assessment takes into consideration the Act on the Openness of Government Activities (621/1999, section 6, paragraph 24).

    A student has the right to obtain information about the application of assessment criteria to his or her study attainment (Polytechnics Act 932/2014, section 6, paragraph 37.1). The teacher responsible for the implementation of the course or the head of the degree programme will provide notification of the procedure. The student must have the opportunity to review the written or otherwise recorded assessed study attainment. They must be retained for at least six months after the results have been published. (Polytechnics Act 932/2014, section 6, paragraph 37.1)

    The assessor will record the data regarding every student's completed courses and parts of courses in the student administration database. The data to be entered into the database are: name of the course/part of a course, the scope, the grade, the date of completion, for recognised studies also the original date of completion, and the name of the assessor.

    If the course consists of several parts, their combined scope must correspond to the total scope of the course. The data will be entered for each partial completion of a course. The teacher responsible for the implementation of the course is responsible for the total grade for the course.

    When granting the degree, studies completed or recognised at Oulu University of Applied Sciences will not be removed from the student administration database.

    1.4 Improvement of grades and rectification of assessment

    If the student fails a course, he or she has the right to attempt to improve the grade. If the student fails to improve the grade in two attempts or fails to attend an assessment event for which he or she has enrolled, the teacher responsible for the implementation of the course or the head of the degree programme will determine what kind of guidance will be given to the student, how he or she can display proficiency and how many additional attempts the student will be granted to improve the grade. The student has the right to attempt to improve a passed grade once during the two following semesters. The best grade will remain on the student's record.

    A student who is not satisfied with the assessment of his or her study attainment or the recognition of studies completed elsewhere or skills and competencies acknowledged in some other way may request rectification either verbally or in writing from the teacher who has carried out the assessment or from the person who made the decision regarding recognition of the studies or skills and competencies. The request for rectification of study attainment assessment must be made within 14 days of the date when the student received the results of the assessment and was informed of the application of the assessment principles to the case. The request for rectification regarding recognition of studies or skills and competencies must be made within 14 days of receiving the notification of the decision. A student who is not satisfied with the above-mentioned decision can submit a written rectification request to the Degree Board of Examiners of the University of Applied Sciences within 14 days of receiving the notification of the decision. (See Act Amending the Polytechnics Act 257/2015, section 9, paragraph 57.3 and Rules of procedure 16 March 2015.) The activity of the Degree Board of Examiners is governed by regulations (Board of the University of Applied Sciences 2015).

    2 Cheating

    Cheating refers to the use of dishonest means or acts to complete one's studies, i.e. an attempt to mislead an assessor or decision-maker by, for example, cheating in an examination, copying another student's study assignment, attending an examination in place of another student or plagiarism. Plagiarism is an unethical and/or criminal act used to violate good scientific practice. Plagiarism refers to, for example, the copying of the ideas, thoughts, writings or inventions of another person without giving due credit to the original source and/or presenting them as one's own. Cheating in all its forms is forbidden at all stages of studies and in all courses.

    I Procedure when a student is suspected of cheating

    • The person who has raised the suspicion (e.g. a teacher or another student) submits the matter to the head of student services. An orally submitted suspicion is registered.
    • The head of student services initiates an investigation within two weeks and arranges the student/students in question an opportunity to be heard on the matter with a written reply and orally at the hearing. Those who assisted with the cheating, the teacher of the course in question or the teacher responsible for the implementation of the course in question, the head of the degree programme and the person who raised the suspicion are also invited to the hearing. The invitation is sent two weeks before the hearing. If the personnel or the student invite experts or assistants, they must inform the head of student services of this in advance.
    • The hearing will handle the written suspicion of cheating and the student's written reply and the participants of the meeting will be heard orally. In the hearing, the personnel will decide whether the suspicion is unfounded, proven or if the process will continue in a new hearing event after further investigation. The decision can be made if the head of student services and the teacher are present. The absence of other persons who had been invited or the student failing to deliver a written reply do not hinder making a decision. The decision is based on the assessment procedure of study attainments and the material related to the suspected cheating. A student failing to submit a written reply and not attending the hearing event will be considered admission of cheating. Before making the decision, the personnel can discuss the matter between themselves. If the personnel are not unanimous in their decision, the decision will be made as a majority decision, or in the event of a tie, in accordance with the decision of the head of student services. A memorandum of the hearing/hearings will be prepared and archived in accordance with the instructions by the archives services.

    II Unfounded suspicion

    • If the suspicion is found to be unfounded, the head of student services decides to terminate the procedure. All concerned parties will be notified of the decision.

    III Consequences of substantiated cheating

    • The suspect admits to cheating or the matter has otherwise been established.
    • If a student has been found guilty of cheating or has deliberately assisted with cheating, the head of the degree programme will declare the course or part of a course in question null and void. If the cheating concerned a written learning assignment, the student will have to complete a new one on a different topic.
    • The student has the right to request rectification of the above-mentioned decision from the Degree Board of Examiners.
    • The head of student services refers the matter to the director of education and RDI. The director of education and RDI takes into account the seriousness of the cheating, its possible recurrence and/or the degree of indifference on the part of the student, and on the basis of these decides whether to present the matter to the rector or not. The director of education and RDI will hear the student before presenting the matter to the rector.

    IV Disciplinary action

    • Before the matter is resolved, the act or neglect that has caused the disciplinary action must be specified, the necessary account of the matter must be prepared and the student in question must be granted an opportunity to be heard on the matter (Polytechnics Act 932/2014, section 6, paragraph 39.2).
    • The rector can give the student a written warning if he or she acts deceitfully (Polytechnics Act 932/2014, section 6, paragraphs 38.1 and 39.2).
    • If the act or neglect is serious or if the student continues to behave in an inappropriate manner after receiving a written warning, the Board of the University of Applied Sciences can expel him or her from the University of Applied Sciences for a specified period, one year at most (Polytechnics Act 932/2014, section 6, paragraphs 38.2 and 39.2).

    A student can apply for a revision of a decision to give him or her a written warning or expel him or her for a specified period by appealing to the administrative court in whose judicial district the main office of the University of Applied Sciences is located, in accordance with the Administrative Judicial Procedure Act, unless otherwise stipulated elsewhere in legislation. The appeal must be handled as urgent. (Polytechnics Act 932/2014, section 9, paragraphs 58.2, 3) A decision to expel a student for a specified period can be enforced regardless of an appeal against it, unless the administrative court otherwise decrees (Polytechnics Act 932/2014, section 9, paragraph 59). A ruling by the administrative court concerning disciplinary issues may not be appealed against (Polytechnics Act 932/2014, section 9, paragraph 60.3).

    3 Other Directions

    These assessment regulations will come into effect on 1 August 2015.

    4 Sources

    • Polytechnics Act 932/2014, issued on 14 November 2014.
    • Board of the University of Applied Sciences 2015. Minutes 9 February 2015, paragraph 13.
    • Rector of the University of Applied Sciences 2015. Decision 30/2015, issued on 8 April 2015.
    • Rules of procedure 16 March 2015.
    • Act amending the Polytechnics Act 1173/2014, issued on 19 December 2014.
    • Act amending the Polytechnics Act 257/2015, issued on 20 March 2015.
    • Act on the Openness of Government Activities 621/1999, issued on 21 May 1999.
    • Degree Regulations 16 March 2015.
    • Government Decree on Universities of Applied Sciences 1129/2014, issued on 18 December 2014.
    • Government Decree on Demonstrating Proficiency in Finnish and Swedish in Civil Service 481/2003, issued on 12 June 2003.
  • Board of Examiners

    Requests for rectification related to study attainments are processed by the University of Applied Sciences’ Board of Examiners whose members are appointed by the Board of the University of Applied Sciences. The request for rectification is processed by the Board of Examiners if a student is unsatisfied with the response he or she has received from the Lecturer or the person, who made the accreditation decision. The student can request for rectification from the Board of Examiners to the grades of the courses arranged in connection with Bachelor’s degrees, Master’s degrees, Vocational Teacher Education, Specialisation Studies, Open University Studies or studies arranged as separate studies and containing parts of degree.

    The rectification process

    1. The student who is not satisfied with the course grade or the accreditation learning acquired elsewhere or with other means has submitted an oral or written request for rectification to the Lecturer or to the person, who made the accreditation decision. The request for rectification must be submitted within 14 days after the grade and the grounds for the grade have been published. The request for rectification regarding the accreditation of learning must be submitted within 14 days after receiving the notification of the decision.
    2. If the parties are unable to reach common ground, the student should inform the Head of the Degree Programme, who will act as an arbitrator in the matter. If the request for rectification is directed towards the evaluation of the Head of the Degree Programme or the accreditation decision, the student will conduct the matter with the Head of the Department.
    3. If the process described above does not lead to a result the student feels is satisfactory, he or she may apply for rectification from the Board of Examiners. The application for rectification is submitted to the Chairman of the Board of Examiners within 14 days of the student receiving notice of the lecturer’s statement regarding the request for rectification.
    4. The Board is invited to the meeting by the Chairman of the Board of Examiners within 30 days of receiving the request for rectification, taking the Lecturers’ free periods into account. In its operations, the Board of Examiners follows the set regulations (see especially 2 §).
    5. The Head of Study Affairs informs the decision of the Board of Examiners to the student.
    6. The decision of the Board of Examiners decision cannot be appealed.

    More information

    • Polytechnics Act 932/2014 § 15, § 19, § 57 and § 60
    • Degree Regulations 16 March 2015
    • Chairman of the Board of Examiners Jouko Karhunen 
    • Study Affairs Planning Officer Kaarina Närhi   

    Members of the Board of Examiners

    (Board of the University of Applied Sciences, 16 January 2017)

    The Board of Examiners for 2017 and 2018 is made up of the following members:

    Chairman of the Board of Examiners, Senior Lecturer Jouko Karhunen

    Lecturer Member, Senior Lecturer Raija Rajala

    Deputy Member, Principal Lecturer Antero Stenius

    Student Member Eero Räsänen

    Deputy Member, Student Patricia Virsinger

    Student Member Valtteri Törmänen

    Deputy Member, Student Joni Huttula

    Lecturer Member, Senior Lecturer Ulla Virranniemi

    Deputy Member, Lecturer Markku Koivisto

    Regulations of the Board of Examiners »

Additional Information