The development of students’ knowledge is assessed throughout the degree programme through knowledge areas common to all of Oulu UAS as well as areas specific to the degree programme in question.
Knowledge assessment is based on learning outcomes and assessment criteria set in the course description. Assessment methods support the goal-oriented skills development. In addition to the evaluation and feedback by the lecturer, self-assessment and peer-assessment are also used. In Oulu UAS the knowledge assessment and feedback given to students are both numerical and qualitative.
Students who have a right to study and have enrolled as present students are entitled to take exams. Majority of the examinations, exams, are organized inside the study courses in a timetable provided by the teacher. If needed, you can ask for a possibility to participate to an exam with another student group. Also, you can prove your know-how with the help of the electronic examination system Exam.
The Electronic Examination System Exam
Oulu University of Applied Sciences uses the electronic examination system Exam. The examination system provides a possibility for students’ flexible participation in an examination according to the opening hours of the examination rooms and to the timetables defined by the teachers. Please see general guide and student guide on Exam. There is also a video tutorial on YouTube!
Electronic Exam Service for Other Higher Education Students
Electronic exam service for other higher education students
Electronic exam service allows student to take their own institution exam at the Oulu University of Applied Sciences exam room.
1. The student makes an examination reservation at his own institution Exam
2. Student chooses the institution and exam space
3. When the student comes to the exam, he/she will sign in to Exam with his/her own institution exam user id and password
4. When using the Exam system, student agree to comply with the following rules:
• The exam is monitored via video and sound surveillance.
• On request, student must be ready to prove her/his identity
Exam room opening hours
Oulu University of Applied Sciences
Kontinkangas Campus, Kiviharjuntie 4.
E1225, 1.floor (15 computers)
Mondays 9 am – 6 pm
Tuesday to Thursdays 8 am – 6 pm (last start time 4 pm)
Fridays 8 am – 4 pm
Exam room door is automatically open 5 minutes before the hour until 15 minutes past the hour. If the student is late for more than 15 minutes, he/she must get key from the Campus info.
You don´t have to log on to the computer. Sign in to Exam with your own institute ID.
1. The student must leave her/his belongings (outdoor clothing, bag, mobile phone, etc.) in the locker next to the Exam room. Remember to leave your mobile phone in the locker. If the student takes the mobile phone in the exam room, the exam can be graded as failed.
2. The student may not take any items or papers to the Exam room. Writing instruments are allowed only when completing paper exam.
3. Only water bottle and some small snacks are allowed.
4. The Exam room is equipped with recording video and audio surveillance. If asked, the students have to prove their identity either during the exam or afterwards.
5. The student may not leave her/his Exam room computer in the middle of the exam. If the student breaks the rules, the exam can be graded as failed.
6. If the examination is disturbed or prevented because of a technical problem, disturbance in the exam room, fire alarm or some other reason, the student has to inform the teacher about it as soon as possible
Terms of Service
When using the Exam system, student agree to comply with the following rules:
1. The exam is monitored via video and sound surveillance.
2. On request, student must be ready to prove her/his identity
Recognition and Accreditation of Learning (HOT)
The aim of recognition and accreditation of learning is to create a flexible and motivational learning path for students and to promote progress of studies according to the Personal Study Plan (PSP).
The student starts the accreditation process and can have guidance for that. Accreditation of learning (HOT) application is filled in Peppi. The student is given guidance for the accreditation process by the Head of the Degree Programme/teacher responsible for the option, campus study counsellors, teacher tutor or the teacher of the course. In addition, the staff of Student Services can help student with the application.
Student’s Recognition and Accreditation of Learning (HOT) Path
INSTRUCTIONS AND COUNSELLING FOR RECOGNISING ACQUIRED COMPETENCE
RECOGNITIONUnderstanding the curriculum, recognising competence and comparing it with the curriculum
DISCUSSION (if necessary)One course: the teacher
More than one course: the Head of the Degree Programme
APPLYING FOR THE ACCREDITATION OF COMPETENCEPeppi
DEMONSTRATING COMPETENCE IN THE AGREED WAY
UPDATING PSPSpeeding up studies or slowing down the studying schedule (PSP)
By recognizing, the student parses his/her acquired skills in relation to the learning objectives so that it is possible to describe and demonstrate the skills. The Head of the Degree Programme or teacher(s) evaluates the student’s skills in relation to the learning objectives. Accreditation means formal approval of the student’s competence.
In HOT skills may have been acquired through studies completed elsewhere prior to or during current studies, work experience or leisure-related activities (see Image 1.). In HOT, the competence is approved as compulsory, optional or fee-choice studies.
IMAGE 1. Options for recognizing acquired competence
Substitution means that the course in a student’s PSP will be replaced by another course, which has been completed elsewhere, or previously in OUAS, or by acquired skills during work or leisure. If there is no corresponding course in the PSP, the course or other acquired skills will be added as such (Inclusion).
Ways of demonstrating acquired skills
Skills acquired through studies are demonstrated with a certificate/transcript of records. If needed, they are complemented in the ways described below.
Skills acquired during work or leisure can be demonstrated in one or more of the following ways
- a work certificate that shows personal competences
- demonstration of skill in a real or simulated situation
- writing an article
- written assignment, for example an essay, report
- video and recording
- learning portfolio or learning diary
- expert lecturing
- written or oral exam
- another way proposed by the student
Studification means that a student utilizes in his/her studies the skills that he/she accumulates during work or leisure. A student and an agreed counsellor make a plan beforehand regarding the studification where the required competence and its scope in credits are written down.
The process of recognition and accreditation of learning (HOT) is presented in short in Image 2. The way the acquired skills are demonstrated is agreed between the Head of the Degree Programme/teacher(s) and a student.
IMAGE 2. Summary of the HOT-process
The Head of the Degree Programme accredits the learning to study modules, individual courses or parts of courses. A teacher can accredit the learning to an individual course or a part of it. The decision can be positive or negative or a request for complement. The schedule of the assessment follows the Assessment Procedure for Study Attainment. After accreditation of learning, the student updates his/her PSP and discusses with a tutor teacher if needed. If a decision is negative, the student acquires the learning by taking part in courses or makes a rectification.
Recognition of language and communication studies
Language and communication studies are recognised in accordance with the following principles:
- Language and communication studies included in a Bachelor’s degree (first-cycle degree) completed at a Finnish-language/Swedish-language higher education institution are recognised as such for students entering a Master’s degree programme (second-cycle degree) at a university of applied sciences.
- If a student has completed language and communication studies at a Finnish or foreign higher education institution that meet the requirements (Common European Framework of Reference for Languages, CEFR) of their target degree, their studies are recognised as such, regardless of any minor differences in extent. The grades will be in line with those given by the previous higher education institution.
- If a student has completed studies other than language studies abroad, such studies will not be recognised directly as part of the language studies required for their degree. However, such studies may be recognised as language studies to a relevant extent if the studies include a clearly identifiable language and communication component and correspond to the skill level required for the foreign language studies included in their degree.
Studies in the Swedish language are recognised as part of the Civil Service Language Proficiency Certificate, if the student has completed studies in the Swedish language at a university or a university of applied sciences to an extent required for their target degree. Further studies are needed if the extent of the studies in the Swedish language does not meet the requirements of their target degree curriculum. In such a case, further studies must be completed in accordance with the instructions provided by the teacher responsible for studies in the Swedish language. If further studies are required, the grade will be the arithmetic average of the grade for the previous studies and that for the further studies.
Grades for studies in the Swedish language previously completed at another university of applied sciences or university will be converted in accordance with the following principles:
- If the grade for the previously completed studies in the Swedish language is “approved" or “pass”, the teacher responsible for studies in the Swedish language will ask the student to take a competence demonstration examination so that his/her oral and written language skills can be evaluated numerically.
- If the student has been given a single grade for their studies in the Swedish language at a university of applied sciences or university and his/her grade is “satisfactory” or “good”, with no separate grades for oral and written language skills, his/her grade will be converted as follows: the same grade, “satisfactory” or “good”, will be given for both oral and written language skills (e.g. “satisfactory”, equalling numerical grade 3, means that the student’s grade for written skills will be 3 and his/her grade for oral skills will be 3). This applies to grades given before 1 August 2008. Students who have been given a single grade for their Swedish-language skills after 1 August 2008 must take a competence demonstration examination to prove their oral and written skills in the Swedish language. After this, separate grades for oral and written language skills can be included on their certificate.
Students may prove their language skills by taking oral and written competence demonstration examinations, without the need to attend classroom training, if:
- they have completed their secondary education in Swedish
- Swedish is their native language
- their grade for Swedish in their matriculation examination is “laudatur”
- they have lived and worked in a Swedish-speaking area for a long time
- they have completed their maturity test in Swedish at a university or a university of applied sciences
- they have taken an examination in Swedish for public administration or have completed a Civil Service Language Proficiency Certificate under the supervision of an expert member of the State Board of Language Examinations in Swedish
- they have acquired language and communication skills non-formally or informally to an extent that meets the requirements of the curriculum of the degree programme
A Thesis written for a prior degree cannot be accepted as the Thesis required for the current degree. However, a Thesis that is part of a prior degree can be used to compensate for other studies in the current degree in accordance with the learning objectives.
Study attainments assessed earlier at an institute of higher education will not be reassessed. If the grade given for an accredited course/study module corresponds with the numerical or verbal grading scale used at OUAS, it will be the grade given to the student. For justified reasons, it is possible to use the “pass” grade even though earlier study periods were graded numerically.
Example 1. If a student applies for crediting several numerically graded earlier study periods to compensate for one Oulu UAS study period, the grade given may be “pass” (H). Alternatively, the grade can be a numerical average that takes into account the extent of the earlier study periods.
Example 2. However, if the study period completed elsewhere is clearly more extensive than the study period at Oulu UAS to be credited, a numerical grade will always be given. If the student wishes, they may demonstrate their competence in some other way than a certificate, and receive a higher numerical grade.
If the course or study module has been graded using another scale than the one used at OUAS, the course will be graded as passed.
The accreditation of studies completed while studying as an exchange student or as a double degree student as well as for international training, is agreed upon in advance between the student, the home institution and the host institution/placement employer. The studies that incoming double degree students have completed at their home institution are accredited to the degree at OUAS according to the decision of the Head of the Degree Programme. If the PSP of an exchange student changes for reasons not due to the student, the matter is agreed upon during the exchange between the student, the home institution and the host institution. The student must apply for accreditation for the studies immediately after the exchange period has ended. For study attainments achieved in another country the ECTS grades are converted to correspond with the numerical scale according to the conversion table used in the ECTS system. A student provides a certificate of the international training and the training will be registered as international practical training.
The grade of the accredited course cannot be raised. The accreditation record will not be removed.
The grading scale determined by the curriculum is followed in demonstrating acquired skills. For justified reasons, it is possible to use the “pass” grade even when the curriculum states otherwise.
Example 3. If a student applies for crediting work experience or competence acquired from elsewhere than studies to compensate for a study period, it is possible to use the “pass” grade instead of the numerical grading used in the curriculum of Oulu UAS if numerical grading is not appropriate in the situation.
The registered courses will show in the national database permanently. If needed, the skills are being complemented according to the newest curriculum.
The development of students’ knowledge is assessed through Oulu UAS assessment frameworks and national skill level descriptions. Oulu UAS has developed assessment frameworks for the subject-specific knowledge and skills of a UAS Bachelor’s degree student as well as a Master’s degree student. Their objective is to recognise the development of student’s skills.
The assessment frameworks include the criteria for evaluation. The assessment frameworks have been developed to ensure students’ equal treatment and to facilitate teacher’s work. Assessment framework can be used to evaluate not only theoretical knowledge but also skills and competence.
Common assessment framework ensures graduate’s skill level for the professional life. Language skills are assessed using national skill level descriptions. Thesis is evaluated according to Oulu UAS guidelines.
Bachelor’s Degree (UAS) Student
The Bachelors Degree Programmes in universities of applied sciences are Higher Education studies strongly oriented towards the working life. Bachelors Degrees provide qualifications for such government offices and public service activities, which have a Higher Education degree or Bachelor’s Degree as qualification criteria.
The studies leading to a Bachelor’s degree from university of applied sciences have an overall aim to provide students with (A2005/423):
- comprehensive practical basic knowledge and skills as well as the theoretical knowledge base to work as an expert in the specific sector in question
- prerequisites to monitor and promote the development of the specific sector
- capacity for continuous training
- sufficient communication and language skills; as well as
- capacity for international activities in the specific sector
Assessment of Subject-Specific Competence
The competence related to the subject-specific studies of students in universities of applied sciences is assessed using a skills assessment framework common to all degree programmes. The assessment framework is used in all degree programmes, and it is used as one element of quality assurance. Assessment framework defines the level of granting a degree, using the level 6 definition of European Higher Education Qualifications Framework and National Qualifications and Other Knowledge Framework . The objective of the assessment framework is to ensure each graduate has achieved at least the level of competence defined in the framework.
The assessment framework facilitates the lecturer to plan the assessment of development and skills, evaluation of students’ knowledge, and supports the development of evaluation methods. The lecturer defines course specific assessment criteria using the assessment framework.
The assessment framework enables students to perceive the complexity levels of competence as well as to facilitate self-assessment and planning for individual development of their skills. A common assessment framework aims to ensure students’ equal treatment in the assessment of competence.
The assessment framework will be introduced for students starting in autumn 2011 and thereafter.
Assessment of Language Skills
The assessment of Swedish language skills applies nationwide proficiency level descriptions [.doc] and evaluation criteria.
Finnish as a Native Language
Finnish as a native language course applies national competency and skill descriptions [.doc].
The assessment of other language skills apply the proficiency level description and related evaluation criteria of the European framework Global Scale [.doc].
The Assessment of Practical Training
Practical training, which improves the professional skills of the student, is assessed using the framework for Bachelors Degree Programme (UAS) Undergraduate skills assessment .
Assessment of Bachelor’s Thesis
The Bachelor’s thesis of a UAS undergraduate is assessed using the Oulu UAS Thesis assessment criteria .
Oulu UAS common areas of expertise
Oulu UAS common areas of expertise
- Sustainable development
- Creativity, working life skills and entrepreneurship
- Communication and interaction.
The described expertise is the so-called degree attainment level. This means that each graduate must achieve the skill level set for the common areas of expertise in order to graduate. The achievement of the targets set for the common areas of expertise is assessed in the courses. The achievement of the set objectives for one particular area of expertise can be spread into courses in several different stages of studies.
Master’s Degree (UAS) Student
A Master’s degree (UAS) is designed for the needs of employers and development of the skills of personnel. The studies prepare one to acquire, process and apply research information in their own field of work, and develop it further. Master’s degrees give qualifications for public appointments where eligibility criteria include a Master’s level Higher Education degree from universities or universities of applied sciences. The general objective of UAS Master’s degree is to provide the student with (A 2005/423):
- broad and in-depth knowledge of the specific field of study as required to develop working life and the necessary theoretical knowledge on the specific field in order to be able to operate in demanding expert and management positions;
- in-depth view of the specific field of study, position in working life, and social significance as well as the ability to monitor and break down research information within the field and development of professional practices;
- capabilities for lifelong learning and continuous professional development;
- good communication and language skills required in working life; as well as capabilities required for international interaction and professional activities.
The Assessment of Professional Knowledge and Skills
The knowledge and skills related to the core studies of Master’s degree students in universities of applied sciences is assessed using a skills assessment framework common to all degree programmes. The assessment framework is used in all higher education Master’s degree programmes of universities of applied sciences, and it is used as one element of quality assurance. Assessment framework defines the level of granting a degree using the level 7 definition of European Higher Education Qualifications Framework and level 7 definition of National qualifications and other knowledge framework . The objective of the assessment framework is to ensure that each graduate has achieved at least the level of skills defined in the framework.
The assessment framework facilitates the lecturer to plan the assessment of development and skills, evaluation of students’ knowledge, and supports the development of evaluation methods. The lecturer defines course specific assessment criteria using the assessment framework.
The assessment framework facilitates the students’ self-assessment and planning for individual development of their skills. A common assessment framework aims to ensure students’ equal treatment in the assessment of competence.
Assessment of Master’s Thesis
The Master’s thesis in the university of applied sciences is assessed using the assessment criteria of Oulu UAS.
Oulu UAS Common Areas of Expertise
Oulu UAS common areas of expertise include
- Sustainable development
- Creativity, working life skills and entrepreneurship
- Communication and interaction.
The described expertise is the so-called degree attainment level. This means that each graduate must achieve the skill level set for the common areas of expertise in order to graduate. The achievement of the targets set for the common areas of expertise is assessed in the courses. The achievement of the set objectives for one particular area of expertise can be spread into courses in several different stages of studies.tiedostotaulun alkukooditiedostotaulun loppukoodi
1 Implementation of Assessment
Studies that lead to a Bachelor's degree at the University of Applied Sciences include: 1) basic and professional studies, 2) free-choice studies, 3) practical training that enhances furthering professional skills, and 4) a Bachelor's thesis. Studies that lead to a Master's degree at the University of Applied Sciences include: 1) advanced professional studies, 2) free-choice studies, and 3) a Master’s thesis. Vocational teacher training includes: 1) basic pedagogical studies, 2) professional pedagogical studies, 3) teaching practice, and 4) other courses. (Government Decree on Polytechnics 1129/2014, paragraph 2.) The rector confirms the objectives of the parts that are included in the degree and the vocational teacher training (Degree Regulations 16 March 2015, rector of the University of Applied Sciences 2015).
The vice-rector confirms the assessment frameworks. The course descriptions include proficiency objectives and information regarding the applied assessment. The students will demonstrate their proficiency in accordance with the course description and the implementation plan that further defines the description.
The University of Applied Sciences has decided that, when studying for a degree or taking specialised studies, students may receive recognition for studies completed at another Finnish or foreign institution of higher education or other educational establishment and compensate for studies included in the degree requirements or specialised studies with other equivalent studies. The University of Applied Sciences has also decided that students may receive recognition for skills and competencies acknowledged in some other way and compensate for studies included in the degree requirements or specialised studies. (Act amending the Polytechnics Act 1173/2014, section 6, paragraph 37.2). A student on the open study path and in the School of Vocational Teacher Education may also propose the recognition of prior learning by study attainment or skills and competencies acknowledged in some other way on the above-mentioned principles. The vice-rector confirms the policy for the recognition and accreditation of learning outcomes (see RPL-Recognition of Prior Learning, or HOT in Finnish).
Students have a right to receive feedback on their proficiency either orally or in writing. The assessment of proficiency measures the attainment of the learning outcomes determined for each course. The assessment is equal, reliable, instructive and encouraging.
An incomplete course or a part of it are completed and assessed according to the most current curriculum. If a course is not completed, the personal study plan (PSP, or HOPS in Finnish) must be updated accordingly, taking into account any completed parts of the course. Studies that fulfil the scope and learning outcomes set for a degree must also be sufficient for graduation.
Students taking Open University studies at a University of Applied Sciences must complete the study attainments required for a course by the end of the semester following the end of the course.The license of the University of Applied Sciences determines the language of tuition and degree as Finnish or Swedish. The University of Applied Sciences may decide that some other language may be additionally used for tuition and degrees. (Polytechnics Act 932/2014, section 2, paragraph 8.3) The tuition and degree language of the Oulu University of Applied Sciences (Oulu UAS) is Finnish. The Finnish degree programmes may include courses or study modules carried out in English when it is suitable from the point of view of the study field and it supports the internationalisation of the student. Correspondingly, the English degree programmes may include courses or study modules in Finnish when they support the student's integration into the Finnish working life. The rector decides on the language proficiency required of the students, exemptions from language proficiency requirements and the maturity test. (Degree Regulations 16 March 2015, rector of the University of Applied Sciences 2015.) In the Finnish degree programmes the thesis is written in Finnish, and in the English degree programmes it is in English. Students who have completed their schooling in Finnish or Swedish shall write their maturity tests in the language of their schooling. For them, the language of the degree programme does not affect the language of the maturity test. Students who have completed their schooling abroad or in a language other than Finnish or Swedish shall write their maturity tests in English. If the student has grounds for any deviation from the above policy, the student must apply for a change to the language of the thesis or the maturity test. The decision will be made by the director of study affairs on the recommendation of the head of the degree programme. Otherwise, the director of study affairs, on the recommendation of the head of the degree programme, shall make any decisions regarding the student's right to use a language that is not a tuition language at the University of Applied Sciences to demonstrate their proficiency.
The grading of each course is numerical on a scale of 0–5:
- fail (0)
- satisfactory (1–2)
- good (3–4)
- excellent (5)
or verbal as either “pass” (P) or “fail” (F). At the minimum, “pass” is equal to the passable level of satisfactory (1).
A course can be assessed in several parts. The scope of each part has to amount to a minimum of one credit. However, only one grade is given for each course. The parts are assessed on the above-mentioned numerical or verbal scale. If parts of a course have been assessed using both scales, the assessment scale applied to the course is determined on the basis of the implementation plan. The implementation plan also determines the weight of the different parts. The numerical grade of a course is the weighted average of the grades given for the parts, rounded off to the nearest whole number (e.g. 2.4 -> 2 and 2.5 -> 3). If there are several implementation plans for a course, they will all use the same assessment scale.
Example 1. The scope of the model course is 5 credits and the numerical scale of 0–5 is used. In the model course, the emphasis of the parts is determined by their scope.
Part I, 1 credit, “pass” -> to be ensured that a passed assessment exists but will not be taken into account when determining the numerical grade for the course
Part II, 1 credit, numerical scale 5 -> weight 1 cr / (1 cr + 3 cr)
Part III, 3 credit, numerical scale 2 -> weight 3 cr / (1 cr + 3 cr)
¼ × 5 + ¾ × 2 = 2.75 -> The grade given for the course is 3.
In the Diploma Supplement, the grades are recorded as follows:
- 0 = Fail
- 1 = Sufficient
- 2 = Satisfactory
- 3 = Good
- 4 = Very good
- 5 = Excellent
- P = Pass
Language skills mentioned in Government Degree on Polytechnic Studies 1129/2014, paragraph 7, will be assessed on a numerical scale of 0–5. The rector approves the language proficiency requirements in oral and written Swedish and the procedure for language studies.
The language proficiency in the second national language (Swedish) required in the civil service is assessed as either good or satisfactory (Government Decree on the Demonstration of Proficiency in the Finnish and Swedish Languages in Civil Service 481/2003, section 4, paragraphs 16–17). The excellent language proficiency referred to in the decree in question can only be demonstrated by successfully completing the maturity test in Swedish. The above-mentioned grade “good” corresponds to grades 4 and 5 on the numerical scale and the grade “satisfactory” to grades 1, 2 and 3. If the studies completed to demonstrate the proficiency in the second national language required in the civil service consist of more than one course and their joint grade requirements have not been specified or the weights of the courses have not been determined, the grade for the studies is the arithmetic average of the grades given for the courses. The average is rounded off to the nearest integer (e.g. 2.4 -> 2 and 2.5 -> 3).
The Bachelor's or Master's thesis is assessed on a numerical scale of 0–5 and the maturity test verbally as either “pass” (P) or “fail” (F). If the thesis consists of several courses, the verbal scale can be used for some of them. The instructions for the thesis and the maturity test, which include the assessment criteria, are confirmed by the vice-rector.
The term ‘assessment event’ refers to all supervised events which the student attends in order to complete the study requirements specified in both the course description and the implementation plan that further defines the description. All students who have enrolled as present or have otherwise been accepted to the course are eligible to attend assessment events. Students must be prepared to prove their identity at the assessment event. Instructions regarding the equipment and material to be used at the assessment event are provided by the teacher responsible for the implementation of the course.The notification of the time and place of the assessment event and the enrolment procedure is the responsibility of the teacher responsible for the implementation of the course or the head of the degree programme. If a student has enrolled for the assessment event and fails to show, the student will be considered to have attended the event. This will be entered in the student administration database with the letter E. The education department is responsible for the organisation of the assessment event and the fair treatment of students.
The results of the assessment of a course or part of a course are announced within three working weeks of the assessment event or the designated return date of the study assignment. If students do not submit their study assignments by their designated due date, the results of the assessment are announced and registered within six working weeks. If the results of the assessment cannot be announced for a valid reason by the designated time, this, together with the new announcement date, will be announced before the time limit expires. Students may inform the Student Services if they have not received the assessment or been informed of the new announcement date by the designated time. The procedure for announcing the results of the assessment takes into consideration the Act on the Openness of Government Activities (621/1999, section 6, paragraph 24).
A student has the right to obtain information about the application of assessment criteria to his or her study attainment (Polytechnics Act 932/2014, section 6, paragraph 37.1). The teacher responsible for the implementation of the course or the head of the degree programme will provide notification of the procedure. The student must have the opportunity to review the written or otherwise recorded assessed study attainment. They must be retained for at least six months after the results have been published. (Polytechnics Act 932/2014, section 6, paragraph 37.1)
The assessor will record the data regarding every student's completed courses and parts of courses in the student administration database. The data to be entered into the database are: name of the course/part of a course, the scope, the grade, the date of completion, for recognised studies also the original date of completion, and the name of the assessor.
If the course consists of several parts, their combined scope must correspond to the total scope of the course. The data will be entered for each partial completion of a course. The teacher responsible for the implementation of the course is responsible for the total grade for the course.
When granting the degree, studies completed or recognised at Oulu University of Applied Sciences will not be removed from the student administration database.
If the student fails a course, he or she has the right to attempt to improve the grade. If the student fails to improve the grade in two attempts or fails to attend an assessment event for which he or she has enrolled, the teacher responsible for the implementation of the course or the head of the degree programme will determine what kind of guidance will be given to the student, how he or she can display proficiency and how many additional attempts the student will be granted to improve the grade. The student has the right to attempt to improve a passed grade once during the two following semesters. The best grade will remain on the student's record.
A student who is not satisfied with the assessment of his or her study attainment or the recognition of studies completed elsewhere or skills and competencies acknowledged in some other way may request rectification either verbally or in writing from the teacher who has carried out the assessment or from the person who made the decision regarding recognition of the studies or skills and competencies. The request for rectification of study attainment assessment must be made within 14 days of the date when the student received the results of the assessment and was informed of the application of the assessment principles to the case. The request for rectification regarding recognition of studies or skills and competencies must be made within 14 days of receiving the notification of the decision. A student who is not satisfied with the above-mentioned decision can submit a written rectification request to the Degree Board of Examiners of the University of Applied Sciences within 14 days of receiving the notification of the decision. (See Act Amending the Polytechnics Act 257/2015, section 9, paragraph 57.3 and Rules of procedure 16 March 2015.) The activity of the Degree Board of Examiners is governed by regulations (Board of the University of Applied Sciences 2015).
Cheating refers to the use of dishonest means or acts to complete one's studies, i.e. an attempt to mislead an assessor or decision-maker by, for example, cheating in an examination, copying another student's study assignment, attending an examination in place of another student or plagiarism. Plagiarism is an unethical and/or criminal act used to violate good scientific practice. Plagiarism refers to, for example, the copying of the ideas, thoughts, writings or inventions of another person without giving due credit to the original source and/or presenting them as one's own. Cheating in all its forms is forbidden at all stages of studies and in all courses.
I Procedure when a student is suspected of cheating
- The person who has raised the suspicion (e.g. a teacher or another student) submits the matter to the head of student services. An orally submitted suspicion is registered.
- The head of student services initiates an investigation within two weeks and arranges the student/students in question an opportunity to be heard on the matter with a written reply and orally at the hearing. Those who assisted with the cheating, the teacher of the course in question or the teacher responsible for the implementation of the course in question, the head of the degree programme and the person who raised the suspicion are also invited to the hearing. The invitation is sent two weeks before the hearing. If the personnel or the student invite experts or assistants, they must inform the head of student services of this in advance.
- The hearing will handle the written suspicion of cheating and the student's written reply and the participants of the meeting will be heard orally. In the hearing, the personnel will decide whether the suspicion is unfounded, proven or if the process will continue in a new hearing event after further investigation. The decision can be made if the head of student services and the teacher are present. The absence of other persons who had been invited or the student failing to deliver a written reply do not hinder making a decision. The decision is based on the assessment procedure of study attainments and the material related to the suspected cheating. A student failing to submit a written reply and not attending the hearing event will be considered admission of cheating. Before making the decision, the personnel can discuss the matter between themselves. If the personnel are not unanimous in their decision, the decision will be made as a majority decision, or in the event of a tie, in accordance with the decision of the head of student services. A memorandum of the hearing/hearings will be prepared and archived in accordance with the instructions by the archives services.
II Unfounded suspicion
- If the suspicion is found to be unfounded, the head of student services decides to terminate the procedure. All concerned parties will be notified of the decision.
III Consequences of substantiated cheating
- The suspect admits to cheating or the matter has otherwise been established.
- If a student has been found guilty of cheating or has deliberately assisted with cheating, the head of the degree programme will declare the course or part of a course in question null and void. If the cheating concerned a written learning assignment, the student will have to complete a new one on a different topic.
- The student has the right to request rectification of the above-mentioned decision from the Degree Board of Examiners.
- The head of student services refers the matter to the director of education and RDI. The director of education and RDI takes into account the seriousness of the cheating, its possible recurrence and/or the degree of indifference on the part of the student, and on the basis of these decides whether to present the matter to the rector or not. The director of education and RDI will hear the student before presenting the matter to the rector.
IV Disciplinary action
- Before the matter is resolved, the act or neglect that has caused the disciplinary action must be specified, the necessary account of the matter must be prepared and the student in question must be granted an opportunity to be heard on the matter (Polytechnics Act 932/2014, section 6, paragraph 39.2).
- The rector can give the student a written warning if he or she acts deceitfully (Polytechnics Act 932/2014, section 6, paragraphs 38.1 and 39.2).
- If the act or neglect is serious or if the student continues to behave in an inappropriate manner after receiving a written warning, the Board of the University of Applied Sciences can expel him or her from the University of Applied Sciences for a specified period, one year at most (Polytechnics Act 932/2014, section 6, paragraphs 38.2 and 39.2).
A student can apply for a revision of a decision to give him or her a written warning or expel him or her for a specified period by appealing to the administrative court in whose judicial district the main office of the University of Applied Sciences is located, in accordance with the Administrative Judicial Procedure Act, unless otherwise stipulated elsewhere in legislation. The appeal must be handled as urgent. (Polytechnics Act 932/2014, section 9, paragraphs 58.2, 3) A decision to expel a student for a specified period can be enforced regardless of an appeal against it, unless the administrative court otherwise decrees (Polytechnics Act 932/2014, section 9, paragraph 59). A ruling by the administrative court concerning disciplinary issues may not be appealed against (Polytechnics Act 932/2014, section 9, paragraph 60.3).
3 Other Directions
These assessment regulations will come into effect on 1 August 2015.
- Polytechnics Act 932/2014, issued on 14 November 2014.
- Board of the University of Applied Sciences 2015. Minutes 9 February 2015, paragraph 13.
- Rector of the University of Applied Sciences 2015. Decision 30/2015, issued on 8 April 2015.
- Rules of procedure 16 March 2015.
- Act amending the Polytechnics Act 1173/2014, issued on 19 December 2014.
- Act amending the Polytechnics Act 257/2015, issued on 20 March 2015.
- Act on the Openness of Government Activities 621/1999, issued on 21 May 1999.
- Degree Regulations 16 March 2015.
- Government Decree on Universities of Applied Sciences 1129/2014, issued on 18 December 2014.
- Government Decree on Demonstrating Proficiency in Finnish and Swedish in Civil Service 481/2003, issued on 12 June 2003.
Board of Examiners
Requests for rectification related to study attainments are processed by the University of Applied Sciences’ Board of Examiners whose members are appointed by the Board of the University of Applied Sciences. The request for rectification is processed by the Board of Examiners if a student is unsatisfied with the response he or she has received from the Lecturer or the person, who made the accreditation decision. The student can request for rectification from the Board of Examiners to the grades of the courses arranged in connection with Bachelor’s degrees, Master’s degrees, Vocational Teacher Education, Specialisation Studies, Open University Studies or studies arranged as separate studies and containing parts of degree.
The rectification process
- The student who is not satisfied with the course grade or the accreditation learning acquired elsewhere or with other means has submitted an oral or written request for rectification to the Lecturer or to the person, who made the accreditation decision. The request for rectification must be submitted within 14 days after the grade and the grounds for the grade have been published. The request for rectification regarding the accreditation of learning must be submitted within 14 days after receiving the notification of the decision.
- If the parties are unable to reach common ground, the student should inform the Head of the Degree Programme, who will act as an arbitrator in the matter. If the request for rectification is directed towards the evaluation of the Head of the Degree Programme or the accreditation decision, the student will conduct the matter with the Head of the Department.
- If the process described above does not lead to a result the student feels is satisfactory, he or she may apply for rectification from the Board of Examiners. The application for rectification is submitted to the Chairman of the Board of Examiners within 14 days of the student receiving notice of the lecturer’s statement regarding the request for rectification.
- The Board is invited to the meeting by the Chairman of the Board of Examiners within 30 days of receiving the request for rectification, taking the Lecturers’ free periods into account. In its operations, the Board of Examiners follows the set regulations (see especially 2 §).
- The Head of Study Affairs informs the decision of the Board of Examiners to the student.
- The decision of the Board of Examiners decision cannot be appealed.
- Polytechnics Act 932/2014 § 15, § 19, § 57 and § 60
- Degree Regulations 16 March 2015
- Chairman of the Board of Examiners Ulla Virranniemi
- Study Affairs Planning Officer Kaarina Närhi
Members of the Board of Examiners
(Board of the University of Applied Sciences, 10 December 2018)
The Board of Examiners for 2019 and 2020 is made up of the following members:
Chairman of the Board of Examiners, Senior Lecturer Ulla Virranniemi
Deputy Chairman of the Board of Examiners and Lecturer Member, Senior Lecturer Raija Rajala
Deputy Member, Principal Lecturer Antero Stenius
Student Member Elina Lassila
Deputy Member, Student Emma Hannonen
Student Member Juho-Elias Mäkimartti
Deputy Member, Student Riikka Karppinen
Lecturer Member, Senior Lecturer Toni Sankari
Deputy Member, Lecturer Markku Koivisto