How to Apply for Exchange

Applications for exchange studies and practical training periods at Oamk are free of charge. They have to be submitted online through the MoveON application and mobility management system. The link for accessing MoveON is available in the beginning of the application period. Applications must be submitted within the deadlines given.

 

Please check the steps below and follow the process for applying via MoveON as outlined hereafter: 

Step 1: See our offer and admission requirements

Welcome and great to know that you are interested in an exchange to our university. Have a thorough look at the exchange study programmes and/or traineeships we are offering. Please write down the programme and courses to which you intend to apply. You will need the information for consulting staff at your home university as well as for your application to Oamk.

We receive students usually only during our academic terms and mobility periods. You are required to stay for the whole term or mobility period, as long as learning activities last.

Students from partner universities

The application and enrolment of exchange students is governed by bilateral agreements between institutions participating in the student exchange schemes, or within frameworks of mobility programmes. If you are studying at one of Oamk's partner universities and are interested in studying at Oamk as an exchange student, please contact first the international office of your home university for details about your own study abroad possibilities.

Exchange studies based on established agreements are exempt from tuition fees. 

Visiting/Free mover students

If you are studying at an officially accredited higher education institution that does not have a bilateral agreement with Oamk and you would like to complete part of your degree through an exchange period at Oamk, you may apply as a visiting/free mover student.

Please note that admission depends on the resources of Oamk’s department running the studies in question. Our departments may also charge for such studies according to the Open University Studies fees.

If any of Oamk’s departments charged for visiting / free mover exchange studies, the price of one credit is 15 EUR currently. Studying for an unlimited number of credits is currently possible for an annual fee of 300 EUR during one academic year (1 August to 31July). If applicable, we will notify you about charges along with the admission decision. 

Language requirements

As a basic principle, you should have such a proficiency in English language that will allow you to succeed in your studies or traineeship. You must be able to follow lectures, read literature, write essays, take actively part in discussions and complete group or individual assignments in English.

Unless otherwise specified in the bilateral agreement between Oamk and your home university, Oamk trusts partner universities' assessment of their own students' language skills. Therefore official test reports are not required to be provided, but the following skill levels can be used as indicators of sufficient proficiency in English language. If applicable, please indicate the CEFR language level (min. B2 level) in your learning agreement (before the mobility) and upload it to your MoveON application:

If you are applying as a visiting/free mover student, please ask e.g. your English language teacher to give an assessment about your English language proficiency to be equivalent to the skill levels described above. Please upload this assessment together with your other application documents to your MoveON application. 

Other requirements

Please note that some of our exchange study programmes may have specific admission and eligibility requirements. These are defined under each programme or courses offered. If you are a student in health and social care (apart from optometry) and intend to pursue practical training, then you must provide a health certificate before your exchange.

In any case, please contact your home university whether your exchange studies or a traineeship at Oamk will be recognised and accredited towards your degree. You must also devise a learning agreement for studies or traineeship before your mobility regulating the accreditation or recognition of your exchange at your home university.

Students with special needs

In case you have needs that require special attention and/or services in order you to be able to take part in the exchange, please contact us already in the application period at This email address is being protected from spambots. You need JavaScript enabled to view it. to get further information. We will do our best to ensure adequate services to be available to support your participation in student exchange. However, many of such services are provided by organisations outside our institution and thus the availability of these have to be confirmed separately.

Step 2: Check our application deadlines

You must submit your exchange application via MoveON within the deadlines mentioned below. As of housing, however, please search and apply separately for accommodation in addition to your exchange application.

Kindly note that exchange applications cannot be processed after the deadlines given and will be automatically rejected or shifted to the next term/academic year.

Autumn and academic year:

  • 16 April - 30 April for exchanges including practical training in the field of health and social care
  • 16 April - 15 May for all other exchanges

Spring:

  • 15 September - 30 September (extended to 2 October) for exchanges including practical training in the field of health and social care
  • 15 September - 31 October for all other exchanges

N.B.! Music students coming for studies apply online first via AEC's Easy system, and for registration also via MoveON withing the deadlines given. Traineeships in music cannot be applied yet via AEC Easy, so these must be applied via MoveON only.

Step 3: Get nominated

Please ask your home university to nominate you for an exchange at Oamk well before the end of our application deadlines.

After your home university has nominated you, feel free to proceed with your online application to Oamk via MoveON.

Nominations must be sent to This email address is being protected from spambots. You need JavaScript enabled to view it. by relevant staff of your home university with the following information:

  • Forename and surname
  • Email
  • Educational background at home university
  • Exchange study programme at Oamk

Step 4: Prepare documents and information

The MoveON system will require you first to register and then apply via MoveON [linkki > Step 5]. You must submit the following information and documents in English – please obtain and prepare these in advance:

Personal information

In your MoveON application, please provide the information required on your own part. We will ask you to provide your name, email, phone number, country of birth, nationality and emergency contacts. Your information will be processed according to general data protection regulation standards and privacy policy in Finland and Oamk.

Home university and Oamk information

In your MoveON application, please provide necessary information about your educational background at your home university. Also, mention whether you are applying for studies or a traineeship, and choose the status as either an exchange student from a partner university or as a visiting/free mover exchange student.

In case you need Oamk’s information for your application (e.g. the learning agreement), please use the following information:

General information:

  • Name: Oulu University of Applied Sciences (Oamk), Oulun ammattikorkeakoulu
  • Erasmus code: SF OULU11
  • Erasmus Charter for Higher Education ID: 29497-LA-1-2014-1-FI-E4AKA1-ECHE
  • Participant Identification Code: 949566466
  • Campus: normally not required, depends on field or exchange study programme 
  • Department: depends on field or exchange study programme 
  • International Services, Incoming Student Mobility Team, This email address is being protected from spambots. You need JavaScript enabled to view it.
    Kotkantie 1, 90250 Oulu (main service point)

Contact information:

  • For students in health & social care, media & performing arts, Oamk LABs, Demola, professional peacher education:
    Bastian Fähnrich, +358 50 31 749 31, This email address is being protected from spambots. You need JavaScript enabled to view it.
  • For students in business, information technology, business information systems, engineering, natural resources:
    Marianne Isola, +358 50 4087 990, This email address is being protected from spambots. You need JavaScript enabled to view it.

Photo

Please obtain and attach your photo to your MoveON application as a JPG file. You can take it with your mobile phone or camera. It should be in a similar format as a passport photo, but it does not have to be an official passport photo.

Identity document

Please obtain and attach a scanned copy of your passport or national ID card as a PDF file to your MoveON application. Make sure that it is valid as a travel document for the entire duration of your exchange.

Curriculum vitae 

Please devise and attach your CV as a PDF file to your MoveON application.
A CV is a document by which you should briefly mention (1 A 4 page):

  • your personal and contact information
  • educational, work and traineeship qualifications
  • academic/professional skills
  • language skills
  • hobbies and interests

For example, a skill profile (like Java: basic/good/fluent/excellent) may be of value for our staff reviewing your CV and MoveOn application. 

Motivation letter

Please devise and attach your motivation letter as a PDF file to your MoveON application.
A motivation letter is a document by which you should briefly mention (1/2 A 4 page):

  • your personal motivation and reasons
  • academic/professional interests towards an exchange at Oamk.

Kindly mention relevant interests and skills you are already maintaining or wish to pursue during your exchange.

If you are applying to a project work or practical training, mention also your relevant work or traineeship experience, as well as your interests in relevant educational/professional fields or project work and traineeship topics offered by or through Oamk.

If you are applying to a health and social care practical training course/traineeship, please mention your educational/professional field as well as possible special interests (e.g. maternity ward, emergency unit, therapy places, optometric measurement units etc.). This will make it easier for our academic staff to assess your application and find a suitable placement at Oamk or a third party.

Transcript of records

Please attach the most recent transcript of records from your home university as a PDF file to your MoveON application. A transcript of records is an official and certified copy of your previous studies in English, including (ECTS) credits and grades, if possible.

Learning agreement

Please devise your learning agreement (before the mobility) well before your MoveON application. A learning agreement is a document including your studies, course choice or traineeship information at Oamk. Please obtain the relevant template and prepare the document in advance based on your exchange student status and mobility framework, see more below.

If possible, get also signatures from your home unviersity. Upload your learning agreement as a PDF to your MoveON application. If you cannot get signatures from your home university before our exchange application deadline, it is sufficient to upload the prefilled learning agreement as a PDF file. We will check and send the learning agreement to you signed by Oamk with our admission email approx. within one month after the end of the application deadline.

  • Erasmus+ applicants from European partner universities
    You must prefill and upload a separate Erasmus+ learning agreement for studies/traineeship (before the mobility) to your MoveON application. Please turn to your home university to obtain the template and signatures. Depending on your home university, you may also use an Online Learning Agreement (OLA) in the frame of the Erasmus without Paper project. N.B.! When using OLA, please read beforehand and follow Oamk's guidelines for OLAs for studies or OLA for traineeships (to be published).

Course choice

Kindly note that it is possible to apply to and pursue studies normally only from one of the offered exchange study programmes and on one level due to timetable limitations. Courses can only be taken once during your stay at our university.

You should select courses according to your home university's workload requirement and Oamk's recommendation, which is usually 30 ECTS cr per semester. Traineeships and practical training courses are usually limited regarding seats and scope in ECTS credits.

In your MoveON application, please select the courses for your studies and/or traineeship on the relevant page. More detailed information on the course choice is available in your MoveON application form. 

Audition material

Audition material is mandatory only if you are applying to music or dance programmes.

Please upload your audition material to your MoveON applicaton as a PDF attchement (at most 10 Mb) or provide a web link.

Audition material can consist of a video, sound recording or any other suitable item.

Portfolio 

A portfolio is mandatory only if you are applying to Game LAB, Digital Publishing LAB, Sight & Sound LAB or Journalistic LAB. It is recommened also if you are applying to music or dance programmes.

Please devise and upload your portfolio to your MoveON applicaton as a PDF attchement (at most 10 Mb) or provide a web link.

A portfolio is a documentation of sample works showing your interests and giving proof of skills and knowledge in relevant areas.

It may include, for example, documentation on:

  • your previous or ongoing projects
  • works of art and design
  • music/dance events and recordings
  • journalistic productions
  • animation and graphics
  • game development (in Oulu Game LAB Unity knowledge/skills are required)
  • sound design
  • video production
  • digital publishing
  • programming
  • entrepreneurship, business
  • education
  • health and social care
  • team work, etc.

Interview

An interview is mandatory only if you are applying to Game LAB, Digital Publishing LAB or Sight & Sound LAB. The interview will usually take place shortly before the end or in the week after the application deadline.

It will be carried out individually by skype or phone, and you have to register for it via the doodle link below. Each interview will last approx. 15-30 min. Kindly note that the interview is given by default according to Finnish local time.

The purpose of the interview is to engage you in a conversation about your motivation, interests, knowledge and skills relevant for carrying out studies/traineeship in multidisciplinary ways and by means of team work and individual efforts.

The interviewer will check your MoveON application and documents in advance (e.g. CV, motivation letter, transcript of records, portfolio) and direct questions to you accordingly.

Register here for your interview:

  • Oulu Game LAB, autumn 2020 
    Mr Roberto Hanas (primary interviewer), skype: Rk.roby
    Doodle registration link for autumn 2020: to be pubished in April 2020
    Notify Roberto (This email address is being protected from spambots. You need JavaScript enabled to view it.) also by e-mail once you have booked your interview via doodle!
  • Sight & Sound LAB, autumn 2020
    Mr Heikki Timonen, skype: heikki.timonenii
    Doodle registration link for autumn 2020: to be pubished in April 2020
  • Digital Publishing LAB, autumn 2019 
    Ms Karoliina Niemelä, skype: karoliina.niemela
    Doodle registration link for autumn 2020: to be pubished in April 2020
    Informal admission decisions may be given by the interviewer at the end of your interview, but the formal admission decisions will be circulated by our International Services staff within approx. one month after the interview/application to MoveON.

Health certificate

A health certificate is mandatory only if you belong to one of the following groups:

  • If you are applying for a health and social care practical training/traineeship
    You must meet certain vaccination and laboratory test requirements, see "Health Care/Vaccination requirements". Please attach the required health certificate signed by a health care professional in your home country to the MoveON application before submitting it, or email it before your exchange to This email address is being protected from spambots. You need JavaScript enabled to view it..
  • If your are applying from a designated high/very high risk country for tuberculosis (TB)
    Please consult "Health Care/Vaccination requirements". If applicable in your case, attach the required health certificate signed by a health care professional in your home country to the MoveON application before submitting it, or email it before your exchange to This email address is being protected from spambots. You need JavaScript enabled to view it..

Accommodation

In order to obtain housing for the duration of your exchange at Oamk, yplease throughly consult our information at Study Guide "Accommodation". You have to apply for accommodation separately directly to PSOAS at the latest after you have submitted your MoveON application.

Kindly note that tenancy periods for Oamk's exchange students' accommodation from PSOAS are binding and subject to specific durations!

If you will apply / have applied for accommodation with PSOAS as an exchange student to Oamk, then you will receive information from PSOAS for autumn/academic year approx. in the end of June and in early July, and for spring approx. in the end of November and in early December.

Step 5: Apply via MoveON

Please fill in and submit your MoveON online application form to Oamk, see link below. The application period for spring 2020 has ended and we do not anymore accept applications. The link to Oamk's MoveON form for applications to autumn 2020 and the academic year 2020-21 will be available as of approx. 15 April 2020.

Kindly note:

Music students coming for studies apply online first via AEC's Easy system, and for registration also via MoveON within the deadlines given. Traineeships in music cannot be applied yet via AEC Easy, so these must be applied via MoveON only.

Double degree students may need to follow a distinct application process in addition to MoveON – information will be provided by us upon your nomination and throughout the application process.

Everyone:

When you are entering MoveON for the first time you should register your email address in the system (the right column on the log in page). The system will email you an account activation link respectively confirmation email to the address you entered. The confirmation message for the registration is sent automatically from This email address is being protected from spambots. You need JavaScript enabled to view it. with the subject "Form - Confirmation registration".

Please confirm your email and activate your account by clicking the link in the activation email. Please note that the link will only be valid for 24 hours! After registering you can log in to the system with the email address and password you have entered.

If you are not able to receive or locate the account activation link respectively confirmation email within a reasonable time span (30 - 60 min), please check your email spam folder and, especially, our guidelines for troubleshooting.

The application period for spring 2020 has ended and we do not anymore accept applications. The link to Oamk's MoveON form for applications to autumn 2020 and the academic year 2020-21 will be available as of approx. 15 April 2020. 

If you have applied for Game LAB, Digital Publishing LAB or Sight & Sound LAB, please also reserve and take part in your interview.

Step 6: Wait for admission

Our international academic coordinators from our departments will review all applications soon after the deadlines given. If you have applied for Game LAB, Digital Publishing LAB or Sight & Sound LAB, please also reserve and take part in your interview. 

You can expect your admission decision approx. within one month after the application deadlines. If you cannot be admitted, then we will inform you as soon as possible.

If you have been admitted, we will email the admission decision on the part of our international administrative coordinators This email address is being protected from spambots. You need JavaScript enabled to view it.:

  • For exchanges starting in the autumn by the end of June at the very latest
  • For exchanges starting in the spring by the end of November at the very latest

Your admission email will include the letter of acceptance, signed learning agreement (if available) and practical information.

Kindly note that we prioritise admission decisions for students from a Third Country (Non-EU/EEA/Swiss/Nordic) due to immigration matters.

Step 7: Confirm and prepare your stay

If you have been accepted for an exchange to Oamk, feel free to prepare your stay in more detail:

  • Confirm your stay to us at Oamk (This email address is being protected from spambots. You need JavaScript enabled to view it.) as soon as possible by responding to the admission email. Music students should also follow instructions given in AEC Easy.
  • Take care of your mobility documentation such as a possible grant and other related matters together with relevant staff from your home university.
  • Complete your learning agreement (before the mobility) with your home university and your international administrative coordinators at Oamk.
  • Consult Oamk’s residence permit and visa information for Third Country (= Non-EU/EEA/Swiss/Nordic) students and follow the instructions, if applicable.
  • Check our insurance requirements and obtain required insurance coverage.
  • Obtain health care information and submit possibly required certificates to Oamk. If you are a student in health and social care (apart from optometry) and intend to pursue practical training, then you must provide a standardised health certificate documenting all required vaccinations before your exchange.
  • Search and apply for accommodation, if possible, already before your admission. If you have applied for accommodation with PSOAS as an exchange student to Oamk, then you will receive information from PSOAS approximately in the end of June or in July respectively in the end of November or in early December.
  • Make arrangements for travelling and coming to Oamk in time for arrival services and orientation days, if applicable. N.B.! If you are a student from a Third Country, you can complete or finalise your travel arrangements only once you have received the residence permit from the Finnish Immigration Service or the visa confirmation from the authorities in charge.
  • Please regularly check your emails by which you have applied to Oamk. We shall send follow-up emails about arriving and orientation days at certain times. If you have questions or suggestions, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..

 

You will find out more useful information in Study Guide: Living in Oulu and Studying at Oamk