Collection policy

Valid from 20.09.2016 onwards.

1 Introduction

The library aims to offer up-to-date, constantly renewing collections and library services that support the information needs and professional development of the customers. Oamk Library customers are the students and staff of Oamk as well as the students and staff of the contracting parties. The library is open to everyone.

2 Collection development and its aims and responsibilities

The aim of the library is to develop the collections so that the students and staff of Oamk and contracting parties have access to the information resources they need locally, online or via partner libraries or using interlibrary lending. The resources will be acquired cost-effectively so that they support studying and teaching according to the strategy of the Oamk. Collections are developed with the funds allocated by Oamk and the contracting parties.

Customers can make acquisition proposals in the library, by e-mail or with a form on the library's web site.

3 Material acquisition principles

The criteria for acquisitions are that the library acquires material on essential subjects of the degree programmes and material supporting teaching and research. In addition, the publications are valued in terms of being up-to-date, reliable professionally and scientifically, their relation to the existing collection and the language (main languages Finnish and English). The suppliers of the material are chosen by competitive bidding at regular intervals.

3.1 Course books

Course books are acquired with the help of the Oamk study guide and the acquisition proposals made by the teaching staff. The amount of copies depends on how many students attend each course. Availability as an e-book will be taken into account. Depending on the amount of requests on each course book title, more copies will be acquired if necessary. There is usually a copy of each course book also in the reference library or reading room.

3.2 General collection

The material acquired for the general collection is of the subjects of the Oamk degree programmes and the material supports teaching and studying of the contracting parties. When considering acquisitions, the collections of local libraries and partner libraries will also be taken into account. Primarily a publication will be acquired as an e-book, if that format is available.

3.3. Bachelors' theses and dissertations

The bachelors' theses of the students of the Oamk are published in the Theseus online repository or on the Oamk intranet. Also other open access theses and dissertations on subject areas of Oamk degree programmes may be catalogued in the library online catalogue. Also printed theses can be acquired for the library collection.

3.4. Journals and newspapers

Library collections include mainly trade journals on subject areas of the Oamk degree programmes and scientific journals.  If a journal is in the library collections as an e-journal, it will not be subscribed in print. Subscriptions are fixed-period subscriptions and they are renewed for one year at a time.

3.5 Audio-visual material and other printed material

Library acquires audio-visual material mainly for the needs of the degree programmes. In acquisitions library takes into account lending rights and equipment requirements.

3.6 Electronic material

The library acquires electronic services and resources mainly through the Finnish National Electronic Library (FinELib) consortium. The aim is to ensure accessibility by acquiring services where the number of users is unlimited. Remote access for the staff and students of Oamk is ensured by acquiring mainly resources with IP address recognition with Haka-login or VPN-connection. For the needs of the degree programmes, there may be additional e-services that the Oamk library has acquired with its own agreement.

3.7 Donated and free material

Library accepts donated material but reserves the right to decide on keeping it. Donated material may also be recycled. Library may also refuse to accept donations and free material.

4 Collection development and withdrawals

Collections are managed by withdrawing damaged and outdated material. Material may be withdrawn also if it has not circulated for a long time. It is possible that withdrawn material is sent to the National Repository Library. If the material cannot be reused, it will be disposed according to recommendations.

4.1. Course books

The staff regularly keeps up with the latest course book literature with the help of the study guide and information from the teachers. Withdrawing and relocating course books in the general collection or stacks will be done when the books are no longer course books. When a new edition is published, the validity of old editions will be checked and they will be withdrawn if necessary.

4.2 General collection

Damaged or outdated material will be withdrawn from the collection. When a new edition is published, the validity and need for withdrawal of the old edition is evaluated. Material that does not circulate will be withdrawn or relocated in stacks. When withdrawing material availability of the publication in other libraries will also be taken into account. Damaged material will be replaced with new copies. If there is still demand for the damaged material, but replacement is not available, it will be repaired if possible.

4.3 Bachelors' theses and dissertations

The printed Oamk bachelors' theses will be permanently archived. Other theses (dissertations, master's theses, vocational college theses) will be dealt with according to the general collection withdrawal policy.

4.4. Journals and newspapers

The storage period of journals varies depending on the title. According to the library's own discretion, old volumes of journals may be located in the stacks or withdrawn from the collection. Newspaper issues from the current and previous month will be kept in the library. Newspapers will not be stored. When withdrawing journals, the collections of the National Repository Library will be taken into account.

4.5 Audio-visual material and other printed material

Audio-visual material that is damaged or outdated in terms of content or technology, will be withdrawn from the collection. Material that does not circulate will also be withdrawn.

4.6. Electronic material

E-book links in the online catalogue will be checked at least twice a year. Broken links will be replaced by new functioning links and records of publications that are no longer available, will be removed from the online catalogue. Records of outdated material will be removed from the online catalogue.

When renewing the licenses of electronic material the library will pay attention to general collection policy as well as to user statistics and costs.