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Arrival and Departure

We want to welcome all the students to study in Oamk. To make it really easy, we organise arrival and departure services and have meetings with the exchange students regularly.

  • Arrival Services

    Last updated: 4 December at 9.20 pm. Further updates are possible.

    If you are arriving for the regular autumn or spring term or mobility periods in spring, our peer tutors and staff members are welcoming you to Oamk during the arrival day hours at the Routa dormitory. If you are coming at other times or are staying at other places, you'll find more information below, in the section "Arriving at other times and/or places". Please note that the arrival services apply only to your arrival to Oulu, and that you have to cover your own travelling expenses in all cases.


    Arrival Days 2021-22:

    • Autumn 2021: 17 & 18 August between 10 am and 8 pm
    • Spring 2022: 3 January (full term) or 24 February (short term) between 10 am and 8 pm

    The Covid-19 situation is our common concern - our safety and health depends on every one of us:

    1) Plan your trip and check the sources below regarding

    a) possible entry regulations and border restrictions for entering Finland
    b) health security measures for entering Finland and your arrival and stay in Oulu

    If you are travelling from a country with a low incidence rate of Covid-19 (less than 25 infections per 100,000 inhabitants in the preceding 14 days),  and your country has been listed accordingly by the Finnish authorities, and if you haven't stayed in a high-risk country before your trip, you may enter Finland without border restrictions. Despite that, however, health security measures apply and the Covid-19 certificate and/or Covid-19 testing is required when entering Finland. Also, keep other safety measures that are in place at the time of your trip and stay.

    If you are travelling from a country with a high incidence rate of Covid-19 (more than 25 infections per 100,000 inhabitants in the preceding 14 days  - excluding certain South African countries), and your country has been listed accordingly by the Finnish authorities,  it is possible to enter Finland, if you have at least one of the following certificates, e.g. Covid-19 certificate and/or undergo Covid-19 testing etc.:

    • Certificate of prior recovery from Covid-19 (at the earliest 6 months before entering Finland)
    • Certificate of full or partial coverage of Covid-19 vaccination accepted in Finland (at least 14 days before entering Finland). If you have only partial vaccination coverage, then take also a test in Oulu within 3-5 days after your arrival, and distance yourself fo the time when waiting for the test results. You can, however, travel to Oulu.
    • Certificate of negative Covid-19 test result (at the earliest 72 hours before entering Finland).  In this case, take also a test in Oulu within 3-5 days after your arrival, and distance yourself fo the time when waiting for the test results. You can, however, travel to Oulu.
    • If you do not have any of these certificates,  you will have to take a Covid-19 test when arriving (e.g. at the Helsinki Airport) and a second test in Oulu within 3-5 days after your arrival, and distance yourself fo the time when waiting for the test results. You can, however, travel to Oulu.

    Illustration for text above. Source: Finnish Government


    2) Book your trip

    • Purchase only flexible and refundable tickets.
    • Check your airline or transportation company’s guidelines for safe travel.
    • Make sure that your health and travel insurance is adequate and check also its conditions and coverage amidst Covid-19.


    3) Register at FINENTRY max. 1 week prior to your trip!


    4) Start your trip

    • Check once more all sources listed under 1)
    • Inform your peer tutor about your trip
    • Take along all required documents such as ID card/passport etc. and whatever personal belongings you see fit and fit in your suitcase
    • If you have any of the Covid-19 certificates mentioned above, have them ready in English, Swedish or Finnish. If you do not have any of the certificates, check whether entering Finland is possible, and be prepared to undergo Covid-19 testing. 
    • Bring the basic food and supplies for the first three days already with you – just to be on the safe side.
    • Do not travel when you are ill or show Covid-19 symptoms!


    5) Have a safe trip

    • Enjoy your trip and document it (if wished so) at #myoamk
    • Stay tuned with friends and family, and your peer tutors and fellow students (whatsapp, facebook etc.)
    • Follow your airline or transportation company’s guidelines for safe travel.
    • Keep health security measures during your journey – for Finland:
    • Avoid crowds and keep a safe distance (min. 1 m) to others where possible.
    • Use a face mask throughout your trip (on planes, trains, buses etc. and generally in public transportation). 
    • Maintain good hand, coughing and sneezing hygiene.
    • Check the latest Covid-19 guidelines and information


    6) Entering Finland & Arriving in Oulu

     

    7) Arriving at the Routa dormitory

    • Come to the Routa dormitory at the following service hours:
      Autumn 2021: 17 & 18 August between 10 am and 8 pm
      Spring 2022: 3 January (full term) or 24 February (short term) between 10 am and 8 pm
    • You can enter the Routa dormitory only from within the yard (yard and floor plan).
    • Meet our welcome committee at the E-building entrance and reception area).
    • Our welcome committee consists of peer tutors and staff members on duty during certain time slots
    • Pick up your key for your room and get your info folder with important documents from Oamk (enrolment certificate, meal subsidy card and IT credentials) 
    • Our peer tutors will help you to find your room etc. The kitchen is also located in the entrance area of the E-building, and a stage in the yard to gather safely, if you have to wait for your turn to pick up the key and info folder.
    • If you arrive earlier or are staying elsewhere than at the Routa dormitory, come also to get your info folder during the aforementioned service hours. See more below, “Arriving at other times and/or places”.
    • If you arrive later, ask a fellow student to get the info folder on your behalf and inform us accordingly. See more below, “Arriving at other times and/or places”.
    • If you need to voluntarily distance yourself from other people or maintain quarantine/isolation due to Covid-19, follow the guidelines by the Finnish health authorities.
    • Check the latest Covid-19 guidelines and information.
    • Access PSOAS' info sheet for the Routa dormitory for all kinds of questions and solutions
    • In case of further questions:
      During work days: Contact PSOAS at their Lounge housing office
      During other times: Call the janitors, see PSOAS' info sheet
    • Make yourself comfortable and rest in your new home!
    • Have a look at the orientation programme for the next days :-)

     

    Arriving at other times and/or places:


    Autumn 2021:

    • For autumn 2021, you can move in to the Routa dormitory approx. as of 2 August 2021, as 1 August is a Sunday. If you are arriving before the arrival days (17 - 18 August 2021 between 10 am and 8 pm) , you should get the keys by your own and directy from PSOAS. See more below.
    • If you are coming for the blended mobility in Dance Anthropology in November 2021, please arrange accommodation elsewhere than with PSOAS (e.g. Airbnb) - consider making tentative housing bookings only, and purchasing refundable travel tickets.
    • If you choose to come at a time other than the official arrival day times, you are advised to transfer and check in to PSOAS' Routa dormitory or your place of accommodation on your own. In case you will be staying at the Routa dormitory, get your key from PSOAS' Lounge at the Linnanmaa campus during PSOAS' opening hours, Mon-Fri, 9 am - 4 pm. (N.B.! Check opening hours from PSOAS, as there may be different hours during summer!). If you are arriving in the night, you may need to stay at a hotel or hostel - the Oulu Airport is closed between 2 and 4 am so you cannot stay at the airport. Remember to also obtain your info folder from Oamk. It includes important documents such as your enrolment certificate, meal subsidy card and IT credentials.
    • Your peer tutor or any other person you trust may help you in case of an early or late arrival, if possible and mutually agreed. If a peer tutor or someone else obtains your key to PSOAS' dormitory, you must email PSOAS' Housing Office and authorise the trusted person in charge beforehand! If you wish that your peer tutor or any other person gets your info folder from Oamk on your behalf, authorise the person to incoming.students#oamk.fi (korvaa # -> @).

     

    Spring 2022:

    • For spring 2022 tenancies, you can move in to the Routa dormitory only on Oamk's arrival days:
    • Full term and short term P4 on 3 January 2022 between 10 am and 8 pm, as PSOAS cannot guarantee that your apartment is empty, cleaned and keys are available before that. The previous tenants have the right to stay in the apartments until 3 January, as it is the first work day of the month. We reason nevertheless that autumn tenants have left and cleaned the rooms by 31 December. According to PSOAS, keys to the apartments may be available 29 – 31 December providing that the apartment in question is free by then. In this case, you should pick up the key by yourself from PSOAS’ Lounge office at Linnanmaa and during PSOAS’ opening hours, see contact information and procedure below. Note that PSOAS has closed 1 - 2 January 2022! Arrival for the short term P4 should be on 24 February 2022 between 10 am and 8 pm.
    • If you choose to come at a time other than the official arrival day times, you are advised to transfer and check in to PSOAS' Routa dormitory or your place of accommodation on your own. In case you will be staying at the Routa dormitory, get your key from PSOAS' Lounge at the Linnanmaa campus during PSOAS' opening hours, normally Mon-Fri, 9 am - 4 pm. (N.B.! On 31 December PSOAS has open only 9 am - 2 pm!). If you are arriving in the night, you may need to stay at a hotel or hostel - the Oulu Airport is closed between 2 and 4 am so you cannot stay at the airport. Remember to also obtain your info folder from Oamk. It includes important documents such as your enrolment certificate, meal subsidy card and IT credentials.
    • Your peer tutor or any other person you trust may help you in case of an early or late arrival, if possible and mutually agreed. If a peer tutor or someone else obtains your key to PSOAS' dormitory, you must email PSOAS' Housing Office and authorise the trusted person in charge beforehand! If you wish that your peer tutor or any other person gets your info folder from Oamk on your behalf, authorise the person to incoming.students#oamk.fi (korvaa # -> @).
  • Orientation Days & Study Info Sessions

    Last updated: 17 November 2021. Further updates are possible. Information on 2022-23 will be published as of October 2021.

    Welcome Webinars

    2021-22:

    • Spring 2022: 
      Wednesday, 17 November 2021 at 15.00 local Finnish time via Zoom.  Feel free to check the slides from the session.

     

    Orientation Days

    Participation in orientation days is mandatory, as they are an excellent way to start your exchange and get to know each other. You will take part both in a joint orientation day of Oamk, and in a field-specific orientation day.

    2021-22:

    Our joint orientation day offers you plenty of practical information on living in Oulu and making your way at Oamk. It consists of presentations in the morning,  and our peer tutors will offer student-led activities in the afternoon.

    Our field-specific orientation day provides you with detailed information on your studies. Our field-specific international academic coordinators will have a study information session in order to share information on studies, schedules and ethical guidelines. If possible, you may take part in campus tours led by peer tutors.

    Archive

    2021-2022, 2020-2021, 2019-2020

  • Check In Meeting

    The online check in meeting is mandatory for all exchange students starting the exchange at the beginning of the regular term. We will schedule the online meeting normally in the first week after the orientation days or your arrival. Please follow the steps below and attend the online meeting:

    1) Attend the online check in meeting

    You will have the opportunity to address questions at the beginning of your exchange, whatever may be circling in your mind. If you need to have any documents signed for your home university, please email these to us at incoming.students#oamk.fi (korvaa # -> @).

    If you have questions or ideas, feel free to contact your administrative and academic coordinators.
     

    2) Get your Finnish personal identity code (PIC) if you are staying at least or longer than 3 months, and take care of registration matters

    For detailed instructions, please consult: "Registration and personal identity code".
     

    3) Submit your arrival form via MoveON

    Log in to the arrival form with your MoveON credentials (username = email and password) from your MoveON application.  Do *not* use your Oamk email. Include your Finnish personal identity code (PIC) and update your emergency contact information and your insurance documentation. If it takes longer to obtain the PIC, please start filling in your arrival form and provide required information, but submit it only later with your PIC!

  • Check Up Meeting

    You are welcome to join our online check up meeting, if you have questions about your exchange at Oamk. We will normally invite you for an online meeting mid-term, usually in the week before the autumn/winter vacation. Feel free to meet us also in person during service hours during the term, of course.

    Participation in the check up meeting is voluntary. In autumn 2021,  almost all students should be able to make it according to the schedules, apart from students taking the course Advanced Software Development and English for Mechanical Engineers.

  • Check Out Meeting

    The online check out meeting is mandatory for all exchange students approximately two weeks before the end of the term or your stay. Please follow the steps below and attend the online meeting:

    1) Check from your mobility documentation what kind of documents you need for your home university at the end or after your exchange

    Email possibly required documents from your home university to incoming.students#oamk.fi (korvaa # -> @). before the online meeting. 

    You will get the following digital documents from our university on Oamk's templates:

    N.B.! See more in "Studying at Oamk" > "Transcripts and Certificates".

    2) Attend the online check out meeting

    • Thursday, 9 December at 16.00 Finnish local time, via Zoom.  We expect that all of you will participate - there should be no teaching according to your schedules. Feel free to explore the slides after the meeting.

International Mobility & Oamk Services

incoming.students#oamk.fi (korvaa # -> @)

Administrator of the page: Bastian Fähnrich  |  Page updated: December 4th, 2021