Arrival and Departure

We want to welcome all the students to study in Oamk. To make it really easy, we organise arrival and departure services and have meetings with the exchange students regularly.

  • Arrival Services

    Last updated: 17 May 2022. Further updates are possible.

    Arrival Days 2022-2023:

    • Autumn 2022: 23-24 August between 10 am and 8 pm
    • Spring 2023: 3 January (full term) between 10 am and 8 pm or 23 February (short term)

    Please note that you have to cover your own travelling expenses in all cases.

    If you are arriving for the regular autumn/spring term or mobility periods in spring, our peer tutors and staff members are welcoming you to Oamk during the arrival day hours at PSOAS’ Routa dormitory.

    If you are coming at other times, e.g. for a Blended Intensive Programme or traineeship, or are staying at another place than the PSOAS’ Routa dormitory, please follow steps 1) – 4), and consult the section "Arriving at other times and/or places".

     

    1) Plan your trip and check the websites below regarding

    a) possible entry regulations and border restrictions for entering Finland
    b) health security measures for entering Finland and your arrival and stay in Oulu

    Check the official websites above for updates and more details in your case.


    2) Book your trip


    3) Register at FINENTRY max. 1 week prior to your trip!


    4) Have a safe trip

    • Check and follow the guidelines for entering Finland and Covid-19 health security measures in place at the time of your travel. Consult also your airline or transportation company’s guidelines for safe travel.
    • Take along all required documents such as ID card/passport etc. and whatever personal belongings you see fit and fit in your suitcase
    • Be prepared to show a Covid-19 certificate including e.g. full vaccination coverage and test results, if need be in your case. 
    • Bring a few Covid-19 home tests (antigen rapid tests) to test yourself after arrival in Oulu.
    • Enjoy your trip and document it (if wished so) at #myoamk.
    • If you are coming for a regular term in autumn/spring or mobility periods in spring, you have been assigned a peer tutor, for autumn in August, and for spring in December. Kindly inform your peer tutor about your trip – join whatsapp groups now at the very latest!

     

    5) Arriving in Oulu and at the Routa dormitory

    • Consult our website on travel connections within Oulu, "Public transportation in Oulu", including also bus connections, e.g. Oulu Airport > Linnanmaa campus > Routa dormitory (via Oulu city centre).
    • Come to the Routa dormitory (Tutkijantie 2, 90570 Oulu) and enter it via the inner yard between 10 am and 8 pm, if you arrive for a full-term exchange and stay at the student hall of residence. If you are arriving at other times, exceptionally, see our information below.
    • Meet our welcome committee at the E-building entrance and reception area. Our welcome committee consists of peer tutors and staff members on duty during certain time slots.
    • Pick up your key for your room and get your info folder with important documents from Oamk (enrolment certificate, meal subsidy card and IT credentials) 
    • Our peer tutors will help you to find your room etc. The kitchen is also located in the entrance area of the E-building, and a stage in the yard to gather safely, if you have to wait for your turn to pick up the key and info folder.
    • Access PSOAS' info sheet for all kinds of questions and solutions regarding the Routa dormitory.
    • In case of further questions:
      During work days: Contact PSOAS at their Lounge housing office
      During other times: Call the janitors, see 
      PSOAS' info sheet
    • Check and follow the latest Covid-19 guidelines and information at all times during your exchange. As recommended, test yourself with a self-acquired Covid-19 home test (antigen rapid test) after your arrival in Oulu.
    • Make yourself comfortable and rest in your new home!
    • Have a look at the orientation programme for the next day(s) :-)

     

    Arriving at other times and/or places:


    If you are coming for a Blended Intensive Programme (BIP) at exceptional times during terms:

    • PSOAS’ Routa dormitory is not available for BIP students, unfortunately. Please make your own housing arrangements. There is furnished housing available in Oulu on the private market. Feel free to consult our accommodation website in the section “Other housing options”. Book your housing well in advance. Be prepared to obtain the keys etc. and proceed to the place of your accommodation on your own.
    • If required by the BIP, you will receive Oamk’s IT credentials and other possible documents in an encrypted email shortly before your exchange. Meal subsidy cards will be distributed to you after your arrival by means of Oamk’s acadmic staff or our service staff.

     

    If you are coming for a traineeship at exceptional times during terms:

    • PSOAS’ Routa dormitory is normally not available for trainees, unfortunately. If wished so, you may nevertheless enquire about its availability with PSOAS and incoming.students#oamk.fi (korvaa # -> @). By default, however, please make your own housing arrangements. There is furnished housing available in Oulu on the private market. Feel free to consult our accommodation website in the section “Other housing options”. In any case, book your housing well in advance. Be prepared to obtain the keys etc. and proceed to the place of your accommodation on your own, also if you manage to obtain housing at PSOAS’ Routa dormitory. If you get housing at the dormitory, check also the section below for proceeding to the dormitory and getting the keys from PSOAS on your own.
    • If required by the traineeship, you will receive Oamk’s IT credentials and other possible documents in an encrypted email shortly before your exchange. Meal subsidy cards will be distributed to you after your arrival by means of Oamk’s acadmic staff or our service staff.

     

    If you are coming for a regular term or mobility period, you are staying at PSOAS’ Routa dormitory, but are exceptionally arriving at other times:

    • Normally, you should plan your stay so that you can arrive during the arrival days and times, in autumn 23 - 24 August 2022 between 10 am and 8 pm, and in spring 3 January and 23 February 2023 between 10 am and 8 pm. It is possible to come at other times only for exceptional reasons. Tenancy periods are binding!
    • You can move in to PSOAS’ Routa dormitory in autumn nevertheless already as of 1 August 2022, as the tenancy agreement starts then. In spring, you can move in at the earliest as of 3 January or 23 February 2023 depending on your stay. Please note that PSOAS cannot guarantee that your apartment is empty, cleaned and keys are available before the aforementioned dates.
    • If you come at a time other than our arrival days and times for an exceptional reason, you must transfer and check in to the Routa dormitory on your own. Get your key from PSOAS' Lounge at the Linnanmaa campus during PSOAS' opening hours, Mon-Fri, 9 am - 4 pm. N.B.! There may be different opening hours during summer and by the turn of the year! If you are arriving in the night, you may need to stay at a hotel or hostel – the Oulu Airport is closed between 2 and 4 am so you cannot stay overnight at the airport.
    • Your peer tutor or any other person you trust may help you in case of an early or late arrival, if possible and mutually agreed. If a peer tutor or someone else wishes to obtain your key to your apartment at PSOAS' Routa dormitory, you must email PSOAS' Housing Office and authorise the trusted person in charge beforehand!
    • Remember to also obtain your info folder from Oamk. It includes important documents such as your enrolment certificate, meal subsidy card and IT credentials. If you wish that your peer tutor or any other trusted person gets your info folder from Oamk on your behalf, authorise the person to incoming.students#oamk.fi (korvaa # -> @).

     

    If you are coming for a regular terms or mobility period but are exceptionally staying at another place than at PSOAS’ Routa dormitory:

    • Normally, we recommend to obtain housing from PSOAS’ Routa dormitory based on Oamk’s apartment quota for exchange students. See our accommodation website in the section “Housing with PSOAS”
    • If you want or have to stay elsewhere for some reason, please make your own accommodation arrangements. There is furnished housing available in Oulu on the private market. Feel free to consult our accommodation website in the section “Other housing options”. Be prepared to obtain the keys etc. and proceed to the place of your accommodation on your own.
    • Remember to nevertheless obtain your info folder from Oamk. It includes important documents such as your enrolment certificate, meal subsidy card and IT credentials. The info folder is available during our arrival days and times, in autumn 23 - 24 August 2022 between 10 am and 8 pm, and in spring on 3 January and 23 February 2023 between 10 am and 8 pm at the Routa dormitory. Please pick it up by yourself then. If need be and possible, you can also ask a trusted person to pick it up on your behalf, preferably during the official arrival days and times – please notify incoming.students#oamk.fi (korvaa # -> @) well in advance.

     

    Archive

    2021-2022

  • Orientation Days & Study Info Sessions

    Last updated: 19 May 2022. Further updates are possible. Information will be updated also later.

    Welcome Webinars

    2022-23:

    • Autumn 2022: 
      Thursday, 19 May 2022 at 15.00 local Finnish time via Zoom.  Feel free to check the slides.
    • Spring 2023:
      In November 2022

     

    Orientation Days

    Participation in orientation days is mandatory, and you have to be physically present in Oulu. Orientation days are an excellent way to start your exchange and get to know each other. You will take part both in a joint orientation day of Oamk, and in a field-specific orientation day.

    2022-23:

    • 25 & 26 August 2022 (online and on-site).
      • Links to Zoom to be published in August
      • Programme to be published in August
    • 4 & 5 January 2023 (online and on-site)
      • ​​​​​​Link to Zoom to be published in December
      • Programme to be published in December​​​​​​​​​​​​​​​​
    • 24 February 2023 (online and on-site)
      • ​​​​​​​​​​​​​​​​​​​​​​​​​​​​Link to Zoom to be published in January
      • Programme to be published in January

    Our joint orientation day offers you plenty of practical information on living in Oulu and making your way at Oamk. It consists of presentations in the morning,  and our peer tutors will offer student-led activities in the afternoon.

    Our field-specific orientation day provides you with detailed information on your studies. Our field-specific international academic coordinators will have a study information session in order to share information on studies, schedules and ethical guidelines. If possible, you may take part in campus tours led by peer tutors.

    Archive

    2021-2022, 2020-20212019-2020

  • Check In Meeting

    The online check in meeting is mandatory for all exchange students starting the exchange at the beginning of the regular term. We will schedule the online meeting normally in the first week after the orientation days or your arrival. Please follow the steps below and attend the online meeting:

    1) Attend the online check in meeting

    You will have the opportunity to address questions at the beginning of your exchange, whatever may be circling in your mind. If you need to have any documents signed for your home university, please email these to us at incoming.students#oamk.fi (korvaa # -> @).

    If you have questions or ideas, feel free to contact your administrative and academic coordinators.
     

    2) Start filling in your arrival form (see below) and get your Finnish personal identity code (PIC) if you are staying at least or longer than 3 months, and take care of registration matters

    For detailed instructions, please consult: "Registration and personal identity code".
     

    3) Once you have obtained your PIC, submit your arrival form via MoveON. If you do stay less than 3 months and thus do not need a PIC, submit your arrival form right away:

    Log in to the arrival form with your MoveON credentials (username = email and password) from your MoveON application.  Do *not* use your Oamk email. Include your Finnish personal identity code (PIC) and update your emergency contact information and your insurance documentation. If it takes longer to obtain the PIC, please start filling in your arrival form and provide required information, but submit it only later with your PIC!

  • Check Up Meeting

    You are welcome to join our online check up meeting, if you have questions about your exchange at Oamk. We will normally invite you for an online meeting mid-term, usually in the week before the autumn/winter vacation. Feel free to meet us also in person during service hours during the term, of course.

    Participation in the check up meeting is mandatory.  It should be able to make it according to the schedules.

  • Check Out Meeting

    The online check out meeting is mandatory for all exchange students approximately two weeks before the end of the term or your stay. Please follow the steps below and attend the online meeting:

    1) Check from your mobility documentation what kind of documents you need for your home university at the end or after your exchange

    Email possibly required documents from your home university to incoming.students#oamk.fi (korvaa # -> @). before the online meeting. 

    You will get the following digital documents from our university on Oamk's templates:

    N.B.! See more in "Studying at Oamk" > "Transcripts and Certificates".

    2) Attend the online check out meeting