Study Guide


Exchange Opportunities »

Studying at Oamk

We at Oamk wish to facilitate a good learning experience for everyone involved in an exchange to our university. You (and we) have many opportunities for learning during an exchange. Below we have provided plenty of practical information on studying at our university. Please consult the information to make yourself familiar with our university.

  • ECTS and Assessment

    European Credit Transfer System (ECTS)

    The Finnish credit system has been updated to comply with the European Credit Transfer and Accumulation System (ECTS) so that the Finnish credits are equivalent to the ECTS credits.

    ECTS credits are a value allocated to course units to describe the student workload required to complete them. They reflect the quantity of work each course requires in relation to the total quantity of work required to complete a full academic year, including lectures, practical training, seminars, private/independent work, examinations and other assessment activities.

    In ECTS 60 credits represent on year of study in the terms of workload. ECTS credits are allocated to courses and are awarded to students who successfully complete those courses.

    This table shows how ECTS grades are applied to the grading system of Oamk:

    Oulu UAS grade

    ECTS grade

    5 excellent

    A

    4 very good

    B

    3 good

    C

    2 satisfactory

    D

    1 sufficient

    E

    0 fail

    F or FX

    Some study attainments can also be assessed on the grading scale pass/fail.

    Kindly note that at Oamk grading is done according to the assessment framework that has been approved by our Rector. As outlined above, our grading scale is either numeric from O (fail) to 5 (excellent), or verbal on scale pass / fail. A (verbal) pass grade means that the student has reached the objectives and learning outcomes of the course. Thus, an Oamk verbal grade "pass" is not to be interpreted as only the lowest possible pass grade. Normally "pass" marks cannot be changed into grades.

    Oamk's curricula are competence-based and objectives, learning outcomes and assessment of courses are defined in the course descriptions. Assessment in Oamk is not based on statistical distribution of grades. It can be converted into ECTS grades, as mentioned in the table above.

    Read up more on assessment at Oamk from our general Study Guide. It is mostly targeted at degree students, but the information on exams, assessment framework and procedure etc. also applies to exchange students.

    Scope and workload examples for traineeships, project work or art/event productions:

    1 ECTS cr = 27 hours of work (including working time in laboratory, meetings, breaks, literature review and independent studies for project, writing plan and report etc.)

    10 ECTS cr = 270 hrs:

    • Approx. 30 hours/week or 6 hours/day = 9 weeks = 2.25 months
    • Approx. 35 hours/week or 7 hours/day = 8 weeks = 2 months
    • Approx. 40 hours/week or 8 hours/day = 7 weeks = 1.75 months
  • Course Descriptions and Enrolment

    Course descriptions

    You can obtain detailed course descriptions by searching for the courses with the basic or implementation course code in the section "Course search". We advise to search for courses by its basic code (e.g. Y0002EE) or by name (e.g. Finnish Survival Course).

    There are normally three implementations of the Finnish Survival course in each term, with a specific implementation code, usually four additional digits after the basic course code, e.g. Y00022E-3017 Finnish Survival Course, 3 ECTS cr.

    Autumn 2019:

    Y00022E-3023 (group A), 26.8.2019 - 3.10.2019
    Y00022E-3024 (group B), 4.9.2019 - 27.11.2019
    Y00022E-3025 (group C), 7.10.2019 - 21.11.2019

    Spring 2020:
    Y00022E-3026 (group D), 9.1.2020 - 17.2.2020
    Y00022E-3027 (group E), 8.1.2020 - 1.4.2020
    Y00022E-3028 (group F), 9.3.2020 - 20.4.2020

    Course enrolments

    Oamk is using a "Peppi" system to make course enrolments. You should be able to make your course enrolments (after you have arrived and registered at Oamk) by accessing the Peppi system (www.oamk.fi/peppi) with your student account credentials (username and password). Please consult our instructions for course enrolments, at https://it.oamk.fi/9830?lang=en.

    You do not need to make course enrolments, if you are

    • a trainee and do not pursue any courses during your exchange
    • a student in health and social care students
    • a student in Demola or independent project courses

    If you wish to make changes to your course enrolments (adding and deleting courses), then you must first agree and confirm the availability and suitability of the courses beforehand between all relevant parties by devising the learning agreement. It is normally only possible to make changes during the first weeks of the term and/or period! You cannot unenroll from courses - once you have confirmed that you can cancel a course, please notify the teacher in charge. For adding a course, you can then access Peppi and enroll to the course. If the implementation period has already ended, notify the course teacher for course enrolment.

  • Ethical Guidelines

    General ethical guidelines

    Please make yourself familiar with our university's general ethical guidelines. We emphasise equality and accessibility, as well as safety and security We have a zero tolerance for harassment and discrimination.

    In case of questions or problems, please turn to our staff or fellow students, especially, peer tutors, or our student union OSAKO.

    Ethical guidelines for studies, research and professional work

    You may need to consider the following things during your studies or research, just to name but a few:

    • purpose and methods of your work
    • credibility, reliability or accountability of your work
    • privacy and data protection matters
    • equality, safety and security issues
    • approaching and working with different people
    • handling surveys, questionnaires, interviews etc.
    • creating and maintaining databases
    • dealing with sensitive and confidential data
    • adhering to business secrets or contracts
    • following legal and fiscal rights and obligations
    • copyrights and third party regulations
    • hygiene and medical requirements
    • asking for research or other permissions and licences
    • publishing results of your work
    • etc.

    If your studies, research or professional work concerns our university - students or staff alike - you need to apply for a license following these instructions.

    Arene's Rectors Conference of Finnish Universities of Applied Sciences has published very reasonable ethical guidelines for academic and professional work. The guidelines are mostly about thesis work, but they may be useful also for other purposes. The following links provide information in English on Arene’s website:

    Regulations on academic and professional conduct

    You are expected to follow the academic and professional study rules and proper conduct. Cheating in studies or exam situations and plagiarism etc. is not allowed nor tolerated. Violating these rules and conducting inappropriately leads to a failed course, and a hearing with academic and administrative staff. It may also lead to a warning or suspension. Notice of the cheating or inappropriate conduct may be also sent to your home university. Read up more on our university's regulations.

    Feedback and evaluation

    During your exchange, you are encouraged to provide feedback instantly and directly to our academic and/or professional staff such as supervisors of traineeships or projects. You will be asked to provide evaluation of your learning and the teaching or supervision usually at the end of each course. Be pro-active and reflect on your learning and teaching experience in a constructive way.

  • International Tutoring

    Peer tutors will be assigned to every exchange student by the Student Union OSAKO and International Services of Oamk. The peer tutors are degree students of Oamk, whose job is to make the studies in Oamk as smooth as possible for you. Your tutor will contact you before the exchange and stay in touch with you during the exchange.

    We’re using Facebook groups for all exchange students and peer tutors of Oamk – feel free to join in:

  • Administrative and Academic Coordinators
    Administrative Coordinators (incoming.students#oamk.fi (korvaa # -> @))

    Roles: exchange application information and guidance, learning agreements (before and after the mobility) orientation days, check in, check up and check out meeting.

    Mr Bastian Fähnrich
    (Health & Social Care, Media & Performing Arts, Professional Teacher Education, Demola, Game LAB)
    - Kotkantie campus Tue-Wed 9-11 & 12-14
    - Kontinkangas campus Thu 10-12 & 13-15

    Ms Marianne Isola
    (Business, Engineering, Information Technology, Natural Resources).
    - Teuvo Pakkalan katu campus Tue 9-11 & 12-14
    - Kotkantie campus Wed-Thu 9-11 & 12-14

    Academic coordinators

    Roles: exchange study information and guidance, learning agreement (during the mobility), course enrolment, schedules, special needs assistance etc.

    Kontinkangas campus
    • Ms Piia Hyvämäki (Health Care and Nursing, incl. Emergency Care, Midwifery, Nursing, Preventive Health Care)
    • Ms Eija Mämmelä (Social Services and Rehabilitation, incl. Occupational Therapy, Physiotherapy, Social Services)
    • Ms Aino-Liisa Jussila (Special Fields in Health Care, incl. Biomedical Laboratory Science, Dental Health Care, Optometry, Radiography and Radiation Theory)
    • Ms Kirsi Myllykangas (Oulainen Campus)
    • Mr Esa Virkkula (Vocational Teacher Education)
    Kotkantie campus
    • Ms Marjo Heikkinen (Electrical and Automation Engineering)
    • Ms Pirjo Partanen (Energy Technology and Building Services)
    • Ms Heidi Hedström (Civil Engineering, Construction Architecture)
    • Ms Anne Keskitalo (Information Technology)
    • Ms Elina Bergroth (Mechanical Engineering)
    • Ms Arja Maunumäki (Natural Resources)
    • Ms Karoliina Niemelä (Media)
    • Ms Outi Nissi (Music)
    • Mr Petri Hoppu (Dance)
    • Ms Ulla-Maija Seppänen & Mr Janne Karjalainen (Oulu DevLAB)
    • Mr Blair Stevenson (Oulu EduLAB)
    • Mr Roberto Hanas (Oulu Game LAB)
    • Mr Pekka Silven (Demola)
    Teuvo Pakkalan katu campus
    • Mr Jyrki Holappa (International Business)
    • Ms Anu Niva (Business Information Systems)

    Traineeships may follow a different process and involve persons with different roles, see the section on "Traineeships".

  • Learning Agreements

    We at Oamk shall devise a learning agreement with all incoming exchange students and applicants regardless of the framework of exchange. A learning agreement is a contract between a student / trainee, your home university and Oamk (or a traineeship provider). It ensures provision of education at Oamk and accreditation or recognition of your exchange studies at your home university after your exchange.

    • Erasmus+ students and trainees, please obtain the Erasmus+ learning agreement for studies or for traineeships on the template of your home university. If you are using Online Learning Agreements (OLA), please read beforehand and follow Oamk's guidelines for OLAs for studies or OLA for traineeships (to be published).
    • Students and trainees of bilateral agreements and free movers, please use Oamk’s template of the learning agreement for studies.
    Learning agreement (before the mobility)

    Please make sure that your learning agreement has been approved by all relevant parties before you come to pursue studies or a traineeship at Oamk.

    You must devise your learning agreement (before the mobility) and upload it signed by you and representative of your home university as a PDF file to MoveOn before submitting your application to Oamk. If you cannot get the signature of your home university representative before the application deadline, please attach it without the signature to your application. If you need advice from Oamk, please email a draft version as an editable Word or PDF to incoming.students#oamk.fi (korvaa # -> @).

    Please note that it is possible to pursue courses only from one of the offered exchange study programmes due to timetable constraints. You must make your course choice in MoveOn, see u.oamk.fi/exchangestudies. Learning agreements with conflicting course choices cannot be considered and will be rejected on the part of courses which timetables will conflict.

    If you are coming for a traineeship or work placement, please check the section "Traineeships" on the website.

    Our international academic coordinators will review your application, course choice and learning agreement and make admission decisions internally within 2-3 weeks after the application. Kindly note that some exchange study programmes require also interviews. International administrative coordinators will sign your learning agreement (before the mobility) and email it along with the externally relevant admission decision and a letter of acceptance. The whole admission process takes normally up to a month as of the application deadline.

    Learning agreement (during the mobility)

    You may make changes to your course choice during the mobility (add or delete courses) or traineeship and update your learning agreement (during the mobility) accordingly together with Oamk’s international academic coordinators. You have to agree with your home university, whether the course changes or traineeship update is possible and can be accredited at your home university. Use the templated for the learning agreement (during the mobility) from your home university and get all signatures. Eventually, please email a copy of your learning agreement (during the mobility) with all signatures to incoming.students#oamk.fi (korvaa # -> @).

    Learning agreement (after the mobility)

    The learning agreement (after the mobility) is usually not required but it is replaced with Oamk's transcript of records. Our transcript of records includes all relevant information so that you can accredit your exchange at your home university, e.g. your courses and assessment results as well as the ECTS conversion table. If your home university requires the learning agreement (after the mobility), please email it to on the template of your home university to incoming.students#oamk.fi (korvaa # -> @), and you will receive it along with Oamk's transcript of records.

    General information
    • Name: Oulu University of Applied Sciences (Oamk), Oulun ammattikorkeakoulu
    • Erasmus code: SF OULU11
    • Erasmus Charter for Higher Education ID: 29497-LA-1-2014-1-FI-E4AKA1-ECHE
    • Participant Identification Code: 949566466
    • Campus: normally not required, depends on field or exchange study programme 
    • Department: depends on field or exchange study programme 
    • International Services, Incoming Student Mobility Team, incoming.students#oamk.fi (korvaa # -> @)
      Kotkantie 1, 90250 Oulu (main service point)
    • For students in health & social care, media & performing arts, Oamk LABs, Demola, professional peacher education:
      Bastian Fähnrich, +358 50 31 749 31, incoming.students#oamk.fi (korvaa # -> @)
    • For students in business, information technology, business information systems, engineering, natural resources:
      Marianne Isola, +358 50 4087 990, incoming.students#oamk.fi (korvaa # -> @)
  • Student Restaurants and Meal Subsidy

    There are various student restaurants on campuses. For lunch serving times and opening hours, please see the restaurants’ info signs and check the websites. There is usually a choice of different salads, vegetarian meals, meals including meat or fish and side dishes. Bread and water / milk / juice is included in the meal price. Coffee / tea has to be purchased separately.

    Meal subsidy

    Students are entitled to a meal subsidy. Lunch prices varies according to the dishes from approx. 1.11 EUR to special meals over 4 EUR. You have to prove your student status with a pink KELA meal subsidy card AND a valid ID or OSAKO Student Union card.

    Meal subsidy cards will be given to enrolled exchange students during the orientation days. If you are a member of the student union OSAKO and have a valid student membership card, you do not need a separate meal subsidy card in order to be entitled to the student-priced meals.

    Amica restaurants have a one dish policy: with a student price you can have one dish in a one plate. The dishes are listed as in the restaurants. You may take potatoes / rice / pasta with the dishes – according to what is available. Everything that all you are going to eat must fit into one plate. Soup–lunch is an exception, you can have a small salad plate beside it.

    Sprinkles (nuts, seeds, croutons, dried fruit, breadcrumbs and such) can be added to the meal free of charge.

  • Transcripts and Certificates

    We in Oamk require physical presence of exchange students / trainees during our official terms and mobility periods. The term and mobility periods have been planned so that you can complete your learning activities during the times given. The official exchange duration is documented in your acceptance letter as well as your enrolment certificate.

    Once you have finished your learning activities, the teachers / supervisors have three (3) weeks (excluding holidays) for completing the assessment. Oamk’s international administrative coordinators then have another five (5) weeks (excluding holidays) to issue the transcript of records.

    The transcript of records includes the course and project work assessment results according to Oamk's grading scale and ECTS conversion tables, and/or course progress information. If you are pursuing an Erasmus+ traineeship at Oamk or a local company/organisation, you will usually also receive a traineeship certificate from your supervisor after completion of all traineeship tasks and once the assessment has been completed by the supervisor.

    Documents shall be sent as soft copies by email (encrypted) to you personally, and as original hard copies by regular postal mail to your home university's international office.

    If your learning activities end earlier than planned on the part of Oamk, you can leave our university a few days (normally only 5 days) before the official end of the term or mobility period.

    If you end your learning activities and depart from Oamk on your own part considerably earlier than planned, this must be documented in Oamk’s statements of duration of your stay, e.g. our letter of confirmation and transcript of records. An early departure may have an effect on the Erasmus+ or equivalent grant issued by your home university or a third party.

    If your learning activities last longer than the official end of the term or mobility period, then you have to consult all parties at Oamk and your home university about an extension of your stay. An extension of your stay may have an impact on your Erasmus+ or equivalent grants of mobility schemes.

    Additional copies of the transcript, or transcripts issued due to e.g. misplacing the documents, are subject to the fees:

    Fees

    • Transcript of records 10 EUR (1 copy, additional copies for more than 3 copies 1 EUR/copy)
    • Degree certificate with appendices 40 EUR (1 copy)
    • Reference letters or complementary certificates for working abroad 40 EUR (1 copy) and investigation and reports by the head of the degree programme 60 EUR/hour.

    Delivery costs

    • Delivery as a registered letter to Finland 6 EUR and abroad 10 EUR
    • Delivery as a registered cash on delivery letter to Finland 10 EUR (not possible for international deliveries).

    Please agree on the mode of delivery with the International Services in advance. The receipt of payment can be sent as an email attachment, or it can also be produced upon pick up, if copies or certificates are picked up in person. Cash payments are not accepted.

    The International Services of Oamk certifies for a true copy only transcripts of records and degree certificates which they have copied themselves. Copies are given only of transcripts of records and degree certificates which are awarded and issued by Oamk.

    Instructions for payments

    Costs for copies of transcripts of records, degree certificates and potential handling and delivery fees are paid

    1. In advance as a bank transfer to the following bank account

      Beneficiary's bank: Osuuspankki/OP Bank
      IBAN: FI32 5741 4020 0600 54
      BIC: OKOYFIHH
      Beneficiary: Oulun Ammattikorkeakoulu Oy (Oulu University of Applied Sciences Ltd)

    It is obligatory to mention in the message field of the payment: Oamk 10208

    OR

    1. Cash on delivery
      Cash on delivery can be used only for letters which are sent to Finnish addresses

International Services

incoming.students#oamk.fi (korvaa # -> @)